Job Description – Construction Office Assistant
Location: Ocean Township, NJ
Company: Big Dog Construction / Big Dog Luxury Homes
About Us
For over 30 years, Big Dog Construction has been delivering high-quality home additions, kitchen and bathroom remodels, and now luxury home builds. We are family-owned, client-focused, and committed to excellence.
We’re looking for a skilled Construction Office Assistant with strong administrative and accounting abilities to support our growing team. The right candidate will bring 5+ years of experience in a construction office, proficiency in QuickBooks, and comfort with Buildertrend or similar project management software.
Responsibilities
- Manage day-to-day office operations in a fast-paced construction environment.
- Oversee all QuickBooks entries: accounts payable/receivable, invoicing, reconciliations, and expense tracking.
- Enter and update project schedules, budgets, and change orders in Buildertrend.
- Handle client communication, including scheduling, follow-ups, and progress updates.
- Maintain organized records of contracts, permits, and job files.
- Process subcontractor invoices, timesheets, receipts, and compliance documents.
- Coordinate with vendors and suppliers to ensure timely deliveries and accurate billing.
- Provide administrative support to management and project managers as needed.
Requirements
5+ years of construction office experience (required).
Strong proficiency in QuickBooks (required).
- Experience with Buildertrend or similar construction/project management software (preferred).
- Solid knowledge of construction processes, documents, and terminology.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proactive problem-solver with attention to detail.
Benefits
- Competitive pay (commensurate with experience).
- Opportunity to grow with a company expanding into luxury home builds.
- Supportive, family-oriented work environment.
- Long-term career potential with a stable, established company.
JOIN OUR TEAM: BUILD THE FUTURE WITH US
At Big Dog Construction, we believe in more than just constructing buildings — we're dedicated to building legacies and fostering growth. Our mission is to shape the future through excellence in quality, exceeding client expectations, and positively impacting the lives of both our clients and employees. Rooted in family values, we are committed to excellence, integrity, and quality in everything we do.
OUR VISION: BUILDING LEGACIES, FOSTERING GROWTH
We envision a future where our projects stand as enduring legacies, where the growth of our company parallels the growth of the communities we serve. Our vision is not only about constructing physical structures but also about fostering personal and professional growth for our employees.
WHY CHOOSE BIG DOG CONSTRUCTION?
- Commitment to Excellence: We are dedicated to delivering projects of the highest quality, setting the standard for excellence in the construction industry.
- Integrity at the Core: Integrity is the foundation of our business. We conduct ourselves with honesty, transparency, and ethical conduct in all our interactions.
- Rooted in Family Values: [Company Name] is more than just a company; we are a family. We prioritize creating a supportive, inclusive, and collaborative work environment where every team member feels valued and empowered.
- Exceeding Expectations: We go above and beyond to exceed the expectations of our clients, partners, and stakeholders, delivering exceptional results on every project.
- Fostering Teamwork & Growth: Collaboration and teamwork are central to our success. We believe in fostering a culture of teamwork, where diverse talents come together to achieve common goals and drive collective success.
OUR VALUES: DISCIPLINE, ACCOUNTABILITY, TEAMWORK, INTEGRITY, AND PASSION
- Discipline: We maintain discipline practices in every aspect of our work, ensuring efficiency, productivity, and excellence.
- Accountability: We take ownership of our actions and decisions, holding ourselves accountable to our clients, colleagues, and stakeholders.
- Teamwork: Collaboration is key to our success. We believe in the power of teamwork to achieve shared goals and drive positive outcomes.
- Integrity: Honesty, transparency, and ethical conduct guide our behavior at all times. We uphold the highest standards of integrity in everything we do.
- Passion: Our work is fueled by a genuine passion for construction and a relentless pursuit of excellence. We approach every project with enthusiasm, creativity, and dedication.
Salary :
Your email job alert is now active!