Construction Project Administrative Assistant

Description

This position is located in Knoxville, TN and is not available for remote work.

Why We Are Successful: 

We value people and relationships. Denark has been a successful Construction Manager & General Contractor for nearly 40 years. We specialize in various high-profile, complicated, and rewarding commercial construction projects. We enjoy the trust and confidence of many repeat clients and an excellent reputation in the industry and community, which undoubtedly starts with our team.  

Your Potential Role:

Denark has an opening for a Project Administrative Assistant, who will provide administrative support to our Project Managers and field-based Superintendents.

Your Responsibilities:

1. Administrative Assistant duties including: maintaining filing system, copying, reproduction, mailing, faxing, creating multiple files/folders, coordinating, and word processing.

2. Schedules meetings per Project Manager’s request, reserves location, distributes agendas, etc. 

3. Prepare all Subcontracts and Purchase Orders and distribute for full execution. Ensure subcontractors and suppliers provide all required certificates, lien waivers, disclaimers, etc. are returned with contract. This may include obtaining proper information to have a new Subcontractor and/or Supplier approve and set up in system.

4. Follow-up on Subcontracts and Purchase Orders and track the status using the Contract Tracking Log in Procore and Tasks in MS Outlook.

5. Subcontractor Pay Requests and Invoices: Ensure that all required documentation is submitted and is in accordance with Denark’s policies and procedures. Verify pay request and invoice amounts in all software programs and send for approval. Monitor all invoices put On-Hold.

6. Perform all activities required in the Change Order Process. Create files. Update Procore status, mail and copy COR’s outgoing. File COR approvals. Update Procore status, mail and copy PCCO’s outgoing and incoming. 

7. Assist in preparing closeout documents and contact subcontractors at approximately 50% project completion to begin the closeout process and enter the punch list in Procore.

8. Schedule and or attend meetings at the direction of the Project Manager.

9. Assist the Project Manager with all required internal and external reports on a daily, weekly and monthly basis.

10. Assists in relaying important information to the Field. Log all documents incoming from field and coordinate accordingly.

Requirements

Your Credentials & Skill Set:

• Minimum three years experience as an administrative assistant.
• Must possess excellent computer skills.
• Experience with Procore software is a plus.

To learn more about who we are and to apply, please visit www.denark.com

EOE and Drug-Free Workplace