Construction Project Administrator

Project Administrator

Commercial Real Estate Construction - Mixed Asset Portfolio

Seattle, WA | In-office

Hirewell has been exclusively retained by a leading commercial real estate investment firm to lead the search for a Project Administrator in Seattle, WA. This is an on-site role supporting national capital improvement, tenant improvement, and asset management projects across a diverse portfolio that includes office, retail, multifamily, and data center properties. The ideal candidate has 3–5 years of experience with a general contractor, a degree in architecture or construction management, and strong organizational and technical skills. This role offers a clear growth path to Project Manager within 2–3 years.

Responsibilities

• Coordinate and support capital improvement, maintenance, and sustainability projects across a national portfolio.
• Track and maintain documentation for acquisitions, capital projects, and maintenance issues.
• Review capital project schedules, contracts, drawings, change orders, and pay applications for accuracy.
• Analyze property condition reports and project budgets during acquisition phases.
• Organize and maintain digital file structures and project records.
• Review tenant improvement (TI) drawings, RFPs, design documents, and vendor contracts.
• Produce meeting minutes and communicate effectively with clients, vendors, and internal teams.
• Provide input to improve project processes, increase efficiency, and enhance outcomes.
• Participate in project and property calls and report key updates to leadership.

• 3–5 years of experience working for a General Contractor (GC).
• Bachelor’s degree in Architecture, Construction Management, or related field.
• Strong understanding of construction documents, systems, and permitting processes.
• Proficiency with Microsoft 365 and ability to quickly learn new platforms.
• Familiarity with Procore, Bluebeam, and/or Yardi.
• Excellent organizational skills and meticulous attention to detail.
• Personable, team-oriented, and comfortable in a client-facing role.
• Experience with tenant improvement (TI) projects.
• Background in reviewing RFPs, contracts, and technical reports.

• $90,000–$100,000 annually, based on experience and qualifications.
• Medical, dental, vision, PTO