Construction Project Administrator

RUSH Construction, Inc. is seeking a highly organized and detail-oriented Construction Project Administrator to support our project management and field teams. This role is responsible for coordinating administrative aspects of construction projects, maintaining project documentation, and helping ensure projects run efficiently from pre-construction through closeout.

Key Responsibilities

• Provide administrative support to Project Managers and field personnel


• Maintain and organize project documentation including contracts, submittals, RFIs, change orders, and drawings


• Track project schedules, deliverables, and deadlines


• Assist with subcontractor and vendor communication and documentation


• Prepare and distribute meeting agendas, minutes, and project reports


• Process invoices, purchase orders, and pay applications


• Maintain document control systems and ensure proper version tracking


• Coordinate permit applications and compliance documentation when required


• Assist with project closeout documentation including warranties, manuals, and final records


• Support internal reporting and project cost tracking

Qualifications

• 2+ years of administrative experience in the construction industry preferred


• Strong organizational and document management skills


• Experience with construction documentation (RFIs, submittals, change orders) preferred


• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)


• Experience with project management or construction software (Procore, MS Project, etc.) is a plus


• Strong written and verbal communication skills


• Ability to manage multiple priorities in a fast-paced environment


• High attention to detail and problem-solving ability


• Must be a U.S. Citizen with clean background check.

Education

• Associate’s or Bachelor’s degree in Business Administration, Construction Management, or related field preferred (or equivalent experience)

What We Offer

• Competitive salary based on experience


• Health, dental, and vision insurance


• Paid time off and holidays


• 401(k) with company match


• Opportunity to grow within a stable and growing construction company