Construction Project Administrator & Bookkeeper

Job Title:

Construction Project Administrator & Bookkeeper

Location:

Claremore, Oklahoma
$65,000 – $75,000/year | Full-Time

Company Overview

Hadrian Fence, a sister company to AIMRIGHT Testing, is a fast-growing, locally owned fencing contractor based in Claremore, Oklahoma. We began by serving residential customers and have since expanded rapidly into commercial and industrial fencing projects across the five-state region. Our reputation is built on quality craftsmanship, responsive service, and long-term relationships.

We operate with a faith-based, family-oriented work culture—marked by flexibility, mutual support, and a close-knit team environment. As our commercial division continues to grow, we’re building a team of professionals who share our values and are passionate about doing excellent work with purpose and integrity.

Purpose & Position Summary

We are hiring a Construction Project Administrator & Bookkeeper to support the day-to-day financial, administrative, and operational needs of our commercial construction projects. This hybrid role combines project financial tracking, administrative coordination, and full-charge bookkeeping.

You’ll play a pivotal role in helping the business run smoothly behind the scenes—keeping financial records accurate, projects compliant, and internal teams informed. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and values flexibility, ownership, and long-term stability.

Key Responsibilities

Project Financial Management

• Track project estimates vs. actuals
   
• Monitor labor and jobsite activity by day
   
• Prepare and submit construction pay applications
   
• Generate and submit Certified Payroll reports
   
• Support financial reporting using spreadsheets and analytics
   

Project Administration

• Manage project-specific insurance submittals
   
• Provide project status updates to the team
   
• Support proposal creation and submission
   
• Coordinate certifications, prequalification, and compliance documentation
   

Bookkeeping

• Manage General Ledger entries and reconciliations
   
• Oversee Accounts Receivable and Accounts Payable
   
• Track and report weekly cash position
   
• Ensure timely, accurate payroll
   
• Enter inventory data (counts provided by others)
   

Performance Metrics (once established)

• AR: Days Sales Outstanding (DSO)
   
• AP: Vendor payment timeliness
   
• Cash: Weekly cash reporting accuracy
   
• Payroll: Timeliness and accuracy
   

Qualifications

• 3+ years of experience in construction administration, bookkeeping, or project accounting
   
• Proficiency with QuickBooks Online
   
• Strong attention to detail and organizational skills
   
• Excellent written and verbal communication
   
• Comfortable owning multiple functions and building processes from the ground up
   
• Prior experience working for a commercial contractor, subcontractor, or construction-related firm
   

Preferred Qualifications:

• Experience with AIA pay applications and certified payroll
   
• Familiarity with construction project lifecycle and compliance requirements
   
• Intermediate Excel skills or experience with financial tracking tools
   
• Ability to contribute to operational improvements and recommend best practices
   

Benefits

• Full-time, in-person role in Claremore, OK
• Faith-based, family-friendly work culture with flexibility and trust
• Paid holidays and PTO
• Long-term career opportunity with room for growth
• Health Insurance & Dental Plans.

If you’re a dedicated bookkeeping professional who values flexibility, a supportive team atmosphere, and the opportunity to step into a crucial role, we’d love to hear from you! Please apply today.