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Construction Project Administrator & Bookkeeper

salary Salary :

$60,000 - 75,000 yearly

icon briefcase Job Type : Full Time

Number of Applicants

 : 

000+

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Job Description - Construction Project Administrator & Bookkeeper


Job Title:

Construction Project Administrator & Bookkeeper

Location:

Claremore, Oklahoma
$65,000 – $75,000/year | Full-Time

Company Overview

Hadrian Fence, a sister company to AIMRIGHT Testing, is a fast-growing, locally owned fencing contractor based in Claremore, Oklahoma. We began by serving residential customers and have since expanded rapidly into commercial and industrial fencing projects across the five-state region. Our reputation is built on quality craftsmanship, responsive service, and long-term relationships.

We operate with a faith-based, family-oriented work culture—marked by flexibility, mutual support, and a close-knit team environment. As our commercial division continues to grow, we’re building a team of professionals who share our values and are passionate about doing excellent work with purpose and integrity.

Purpose & Position Summary

We are hiring a Construction Project Administrator & Bookkeeper to support the day-to-day financial, administrative, and operational needs of our commercial construction projects. This hybrid role combines project financial tracking, administrative coordination, and full-charge bookkeeping.

You’ll play a pivotal role in helping the business run smoothly behind the scenes—keeping financial records accurate, projects compliant, and internal teams informed. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and values flexibility, ownership, and long-term stability.

Key Responsibilities

Project Financial Management

  • Track project estimates vs. actuals
     
  • Monitor labor and jobsite activity by day
     
  • Prepare and submit construction pay applications
     
  • Generate and submit Certified Payroll reports
     
  • Support financial reporting using spreadsheets and analytics
     

Project Administration

  • Manage project-specific insurance submittals
     
  • Provide project status updates to the team
     
  • Support proposal creation and submission
     
  • Coordinate certifications, prequalification, and compliance documentation
     

Bookkeeping

  • Manage General Ledger entries and reconciliations
     
  • Oversee Accounts Receivable and Accounts Payable
     
  • Track and report weekly cash position
     
  • Ensure timely, accurate payroll
     
  • Enter inventory data (counts provided by others)
     

Performance Metrics (once established)

  • AR: Days Sales Outstanding (DSO)
     
  • AP: Vendor payment timeliness
     
  • Cash: Weekly cash reporting accuracy
     
  • Payroll: Timeliness and accuracy
     

Qualifications

  • 3+ years of experience in construction administration, bookkeeping, or project accounting
     
  • Proficiency with QuickBooks Online
     
  • Strong attention to detail and organizational skills
     
  • Excellent written and verbal communication
     
  • Comfortable owning multiple functions and building processes from the ground up
     
  • Prior experience working for a commercial contractor, subcontractor, or construction-related firm
     

Preferred Qualifications:

  • Experience with AIA pay applications and certified payroll
     
  • Familiarity with construction project lifecycle and compliance requirements
     
  • Intermediate Excel skills or experience with financial tracking tools
     
  • Ability to contribute to operational improvements and recommend best practices
     

Benefits

  • Full-time, in-person role in Claremore, OK
  • Faith-based, family-friendly work culture with flexibility and trust
  • Paid holidays and PTO
  • Long-term career opportunity with room for growth
  • Health Insurance & Dental Plans.

If you’re a dedicated bookkeeping professional who values flexibility, a supportive team atmosphere, and the opportunity to step into a crucial role, we’d love to hear from you! Please apply today.


 
Original job Construction Project Administrator & Bookkeeper posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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About the Company

Aimright Testing & Engineering

Communicating with technical accuracy about your project so you can proceed with confidence. Call 918-392-8431 to talk about your project.

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