Construction Project Coordinator - Unlimited Growth Potential

LHH is looking for a Construction Project Coordinator for a direct hire position in Charlotte, NC! The ideal candidate has 3+ years of administrative experience within the construction industry and is comfortable working in a fast-paced environment. This position is fully onsite Monday - Friday, 7 am - 4 pm.

Responsibilities:

• Provide extensive administrative support to project managers, accounting department, and superintendents.

• Electronically and physically manage project files and documentation.

• Schedule meetings, draft agendas, and accurately record minutes.

• Assist in coordinating travel arrangements and compiling expense reports as required.

• Assist in the development and execution of AIA contracts, subcontracts, and purchase orders.

• Track and oversee contract deadlines to ensure the timely completion of deliverables.

• Maintain a comprehensive database of contract documents, ensuring proper filing protocols are followed.

• Aid in the setup and management of projects using Procore construction management software.

• Monitor project budgets and expenditures, identifying and flagging potential discrepancies.

• Process invoices and ensure punctual payments to subcontractors and vendors.

• Assist in managing change orders, overseeing their documentation and processing.

• Act as a central point of contact for internal and external stakeholders, including project managers, subcontractors, vendors, and clients.

• Manage and promptly respond to inquiries in a professional and timely manner.

• Prepare and distribute project reports and updates.

• Assist in permitting processes as required.

• Actively participate in project meetings and contribute to discussions.

• Undertake other duties as assigned by company executives.

Qualifications:

• 3+ years of experience in a construction administrative-related role.

• Proficiency in Procore, AIA Software, and Microsoft Office Suite.

• Strong organizational and time management skills.

• Excellent communication and interpersonal skills.

• Detail-oriented and highly dependable.

• Ability to work both independently and collaboratively as part of a team.

• Positive attitude and a demonstrated willingness to learn.