Contract, Administrative Assistant

About Nintex:

At Nintex, we are transforming the way people work, everywhere.   

As the global standard for process intelligence and automation, we're trusted by over 10,000 public and private sector organizations across 90 countries. Our customers, from industry giants like Amazon, Coca-Cola, and Microsoft, rely on the Nintex Platform to accelerate their digital transformation journeys by managing, automating, and optimizing business processes quickly and efficiently. We improve their lives through the technology we build. 

We are committed to fostering a workplace that supports amazing people in doing their very best work every day. Collaboration is constant, our workplace is fun, the environment is fast-paced, and we value our people’s curiosity, ideas, and enthusiasm. Driven by passion and accountability, we take initiative, measure progress, and deliver results. Our culture fosters innovation and problem-solving, fueled by curiosity and a commitment to thinking big. Together, we move with agility, prioritize customer needs, and build unity through empathy, leaving a positive impact wherever we go.  

About the role: 

We’re looking for a proactive and highly organized Administrative Assistant to support three senior business leaders. This is a dynamic role where you'll manage a variety of administrative tasks including calendar coordination, travel planning, expense reconciliation, event and meeting logistics, and project support. You'll be a trusted partner in handling sensitive information, so professionalism and discretion are essential.

Your contribution will be:  

• Manage complex calendars and schedule internal and external meetings with staff, clients, partners, and other stakeholders


• Provide day-to-day administrative support to three senior leaders, including preparing documents, reports, and presentations


• Coordinate domestic and international travel, including flights, accommodations, and itineraries; maintain records and process related expenses


• Build impactful PowerPoint presentations and support project-related deliverables


• Plan and execute events from start to finish for employees, customers, and partners


• Offer general administrative support to the broader team as needed

To be successful, we think you need:  

• 1–3 years of experience supporting senior leaders in a fast-paced, growing environment (technology or global company experience a plus)


• Excellent written and verbal communication skills, with the ability to confidently interact with executives and customers


• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with digital collaboration tools


• A high degree of accuracy and attention to detail, especially in scheduling and travel coordination


• A team-oriented mindset with a collaborative approach to company-wide support

What’s in it for you? 

Nintex has a hybrid working model, enabling us to build culture, learn, and grow together. We intentionally connect and collaborate, while emphasizing flexibility with a blend of at-home and in-office work. This role is a hybrid role in our local Nintex office.

While our offerings differ from country to country, we offer our entire global workforce an array of exciting perks and benefits, including 

• Global Gratitude and Recharge Days


• Flexible, paid time off policy


• Employee wellness programs and counseling resources


• Meaningful peer recognition and awards


• Paid parental leave


• Invention/patenting assistance


• Community impact, paid volunteer time, and opportunities


• Intercultural learning and celebration


• Multiple tools through which to learn and grow, and an incredible global community 

View more about our benefits here: https://www.nintex.com/wp-content/uploads/2023/01/Global-Perks-and-Benefits.pdf. 

Nintex participates in E-Verify for work authorization.  We are an Equal Employment Opportunity Organization.