Contract Administrator

Summary 

The Contracts Administrator works under the direct supervision of the Program Manager and is responsible for creating and reviewing contracts documents and ensuring contract compliance. They maintain contract briefing details for all assigned contracts. The Contracts Administrator creates and maintains contract reporting documents for Program Management and other internal departments. They are responsible maintaining contract documentation in accordance with FAR, DFARS, and DCAA requirements, ensuring accuracy, audit readiness, and compliance throughout the contract lifecycle as well as financial reporting requirements. The Contracts Administrator ensures all contract specific requirements are shared with all relevant internal departments. They provide essential support to Program Managers and ensure accuracy in all contract-related operations.

Essential Functions

1. Maintain working level understanding of the US Government Acquisition and Procurement environment.


2. Assist in the preparation of proposals, both directly to the Government and to other prime contractors, including review and analysis of solicitations and conducting price analysis of subcontractors.


3. Conduct the preparation of required contract deliverables (e.g., Monthly and Weekly Reports, Funds and Man-Hour Reports, OPSEC Plans, and Program Review materials) within established deadlines.


4. Enter, verify, and reconcile contract data (funding, labor categories, rates, ceilings, and periods of performance) across internal tracking and reports.


5. Support internal and external audits by retrieving, validating, and explaining contract data.


6. Assist in the tracking and management of contract modifications, options, and funding.


7. Ensure all deadlines and conditions described on contracts are met (e.g. payments and shipping).


8. Maintain organized system of physical and digital records.


9. Perform other duties as required.


10. Prompt and regular attendance.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are primarily Monday through Friday, 8:00 am to 5:00 pm.

After 90 days this position is open to a hybrid, remote work environment, however three days per week in the office are required.

Travel

This position may require travel.

 Required Education and Requirements

1. Bachelor’s degree in Business Administration, Accounting, Finance, or a related field OR equivalent relevant experience.

Preferred Education and Experience

1. Knowledge of federal acquisition laws and regulations, including Federal Acquisition Regulations (FAR), the Defense Federal Acquisition Regulations Supplement (DFARS).


2. Experience supporting Government or DOD contracts.

 Other Hiring Requirements

1. Valid Driver's License. 


2. U.S. Citizenship is required to obtain/maintain a United States Security Clearance.


3. Must pass a DOT/FAA regulated drug screening.

Benefits 

1. Company-paid Health, Dental and Vision Insurance for employee.


2. Company-paid Short Term Disability, Long Term Disability, Basic Life and AD&D Insurance.


3. Supplemental Insurance: Aflac, Gap Insurance, and TriCare.


4. Supplemental  Basic Life and AD&D Insurance.


5. 401(k).


6. Accruing Paid Time Off.


7. Floating Holiday Time.

Applications, cover letters and resumes must be submitted online via BambooHR. 

DST LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, national origin, disability status or protected veteran status, or any other characteristic protected by federal, state or local laws. In addition to federal law requirements, DST complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

DST expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status. Improper interference with the ability of DST’s employees to perform their job duties may result in discipline up to and including discharge.