contract administrator

job description

key responsibilities

contract management

• coordinate with internal departments operations, construction and finance gather required information and documentation
• prepare bid packages and support procurement processes by issuing RFQs
• draft, review, and revise service contracts

• maintain organized, permanent files of all contract documentation and correspondence.
• ensure all contracts and purchase order agreements are properly executed and comply with internal policies
• track contract status, monitor contract expiration dates and ensure timely renewals or terminations

• administer contracts throughout their entire lifecycle, from execution to closeout or renewal.

compliance and risk management

• approve and manage vendors
• maintain accurate and up-to-date records
• track expiration dates for contracts, certificates of insurance,  and other vendor documents
• ensure accurate procurement records and contract documentation

reporting and support

• help improve contract templates and streamline workflows
• analyze procurement and data to identify trends, risks, and cost reduction opportunities
• monthly reporting
• projects as needed

who you are

• excellent attention to detail, especially around document management, compliance tracking, and deadlines
• thrives on data, process improvement, cross-functional collaboration and has a strong attention to detail
• familiarity with contract language

• proficient in Microsoft Excel and document tracking systems
• experience with industry platforms like Yardi, Procore, or procurement/ERP systems is a plus
• strong communication and organizational skills, with the ability to work with multiple teams and vendors

how to apply

• salary range USD 75,000 to 90,000
• competitive benefits with generous employer premium contributions
• 100% paid short and long term disability, as well as Life

• 401k with match
• annual fitness benefit
• internal industry specific education and training

• offices in central locations with a high-quality working environment
• social events and volunteer opportunities throughout the year
• company summit every second year

about Akelius