Contract Administrator

Essential Duties and Responsibilities

Contract Review, Negotiation, and Risk Management

• Review and negotiate project-specific agreements, purchase orders, subcontracts, NDAs, lien-related documents, insurance requirements, and other assigned contract types within established authority limits and guidelines.


• Escalate agreements that fall outside approved parameters, contain non-standard terms, exceed assigned dollar thresholds, or otherwise require higher-level review.


• Prepare and revise contract addendums based on company standards and approved language.


• Identify and communicate contractual risks related to items such as payment terms, indemnity, or insurance requirements.


• Provide guidance to internal stakeholders on contract interpretation and procedural requirements.


• This role does not review or evaluate statements of work for scope accuracy; scope validation is the responsibility of the business (Sales/Operations).

Contract Lifecycle Management

• Ensure timely and accurate processing of contract documents, including initial intake, internal routing, negotiation, signature execution, and related documentation.


• Maintain contract status and associated documentation in iReview, ensuring that contract histories and required materials are complete and current.


• Use supplemental logs or trackers when required by a specific CTC or internal process.


• Support consistent execution of contract workflows in accordance with company policies and standards.

Insurance, Bonding, and Compliance Support

• Request and obtain certificates of insurance needed for customer or project-specific requirements.


• Coordinate bonding requests (including bid, performance, payment, and warranty bonds) within delegated authority limits.


• Ensure contract terms align with insurance and bonding requirements and escalate exceptions when needed.

Government, Regulatory, and Prevailing Wage Support

• Assist with preliminary notice filings, tracking, and coordination with AR, NCS, Legal, and Operations.


• Support prevailing wage requirements, including wage determinations, reporting, and documentation needs.


• Assist with subcontractor onboarding by ensuring required documentation (licenses, W-9, COIs, NDAs/MSAs, safety documents) is collected and compliant.

Cross-Functional Collaboration and Customer Engagement

• Work closely with Sales, Operations, Legal, and other internal partners to support timely and accurate contract handling.


• Communicate professionally with customers regarding contract requirements, documentation needs, and status updates.


• Support Sales and Operations with RFP reviews (limited to contract terms), prequalification forms, and customer portal requirements.


• Provide assistance to project teams with documentation related to compliance, insurance requirements, and customer obligations.

Skills and Qualifications

Required

• Experience in contract management, commercial negotiation, or related responsibilities (specific years of experience to be confirmed based on organizational needs).


• Working knowledge of contract terms and risk identification.


• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.


• Effective written and verbal communication skills.


• Proficiency with contract management systems and tools, including iReview.

Preferred

• Experience in construction, technology integration, or other project-based industries.


• Familiarity with Convergint systems, processes, and contracting standards.


• Exposure to government contracting or prevailing wage processes.

Competencies

• Demonstrates Convergint Values and Beliefs.


• Exercises sound judgment, confidentiality, and discretion.


• Collaborates effectively across teams and with external partners.


• Shows initiative, ownership, and a continuous improvement mindset.


• Maintains professionalism and customer-focused communication.