Contract Administrator - Concrete Construction

Gibson & Associates, Inc. is seeking a highly motivated and energetic individual to join our team as Contract Administrator for our construction company concentrating in concrete building and repaving. The Contract Administrator is an integral part of the Project Management Team and is directly responsible for providing administrative support on roadway, bridge, and heavy highway construction projects. This position works closely with Company Managers to ensure that projects are constructed in accordance with design, budget, schedule, and contractual requirements.

Founded in 1985, by William E. Gibson, Gibson & Associates, Inc. began it's story in the growing town of Balch Springs, Texas. With paving and bridge rehabilitation projects being its primary focus. The company has seen and undertaken many exciting and intricate projects involving bridges, highways, and heavy construction. Over 30 years later, Gibson & Associates, Inc. has undergone tremendous growth and employed hundreds of men and women as it continues to provide top quality services to Texas, Oklahoma, Louisiana, and more.

Primary Responsibilities

• Prepare and handle contracts, subcontracts, change orders, and other documents pertinent to ongoing projects
• Assist in the initial setup, ongoing maintenance, and closeout of projects as it relates to administrative paperwork
• Compile monthly pay requisitions for owners and prepare subcontractor monthly pay estimates
• Provide support using Company accounting software to process subcontractor related payments
• Process subcontractor and owner change orders
• Process, transmit, and track submittals for various projects
• Obtain all pertinent drawings, warranties, materials, and paperwork from subcontractors and suppliers for project closeout
• Assist project team members in project management, material and subcontractor solicitation, and other administrative processes by efficiently managing forms, paperwork, and providing timely and effective communication (e-mail, telephone, etc.) to internal staff and external customers and subcontractors.
• Assist the Estimating Department with solicitation of subcontractors and suppliers and prepare bid documentation and specifications as it pertains to upcoming bid opportunities
  
• Assist the Estimating Department by performing Owner mandated Good Faith Effort associated with soliciting Disadvantage Business Enterprises/Small Business Enterprises (DBE/SBE)
• Manage and track subcontractor insurance certificates for all open projects to ensure information on file is current
• Process state license renewal forms and maintain prequalification paperwork so the Company may continue to do business with various Owners in multiple states
• Provide overall support to Company Managers and perform other related administrative tasks and duties as assigned by Supervisors

Requirements:

• High school diploma/GED required.
• Must hold a valid government issued Driver’s License
• Must be able to demonstrate organizational skills.
• Ability to communicate with others to convey information effectively.
• Ability to understand and efficiently carry out instructions.
• Ability to work well under pressure and within established timelines.
• Ability to handle multiple tasks simultaneously and manage time accordingly.
• Ability to work with management to resolve any issues that arise.
• Able to operate a computer and other office machines with advanced knowledge of Microsoft Office with a proficiency in Word and Excel.
• Must be able to pass pre-employment drug screen, physical, and E-Verify.

What we offer:

Competitive Wages:

• Starting at $65,000 a year and up based on experience
  

Benefits:

• 401(k) with matching
• Health Insurance
• Dental Insurance
• Vision Insurance
• Company Sponsored Life Insurance
• Short-Term & Long Term Disability
• Voluntary Life Insurance Options
• Paid Time Off

Gibson & Associates, Inc. is an Equal Opportunity Employer.

EOE/M/F/D/V