Contract Administrator / Office Manager

Ultimate Sttaffing is seeking a Bilingual Office Manager with Contracts experience! If you thrive on the excitement of a fastpaced work environment, love to tackle projects, and provide top tier customer service service this is he postion for you!
Office Manager/Contracts Specialist
Direct Hire
M-F 7:00am-3:30pm
Onsite position
Responsibilities:
* Admin Support for all departments
* Manage Business Licenses * Collect, organize & distribute appropriate contract items to internal PCC staff
* Implement contract mail out & return tracking system
* Handle COI Requests & Management * Controlled Insurance Programs (CIP):
* Oversee Controlled Insurance Programs (CIP) and Enrollments * Track Monthly Submittals and Subcontractor CIP participation
* Assist in project Close Out procedures
* Navigate Compliance/Credentialing Software's (Vendormate, Compliance Depot, RMIS) * Download contracts and assemble in packages for key team members * Facilitate setup & maintenance of document organization company-wide
* Handle filing for Job Folders / Electronic Vendors
* Assist with Insurance Audit Assistance & Renewals (Annual) * Coordinate Job Set Up and Close Out using Monday.com
* Operate Multi-line Phone System and manage incoming calls
* Take messages & transfer to team members
* Assist with Business Lic. and PCC Contact Info forms
* Initial Safety Packages Contract Administrator
* Prior CRM experience preferred
Experience:
* 4+ years experince in an Office Manager role
* Contract review experience
* Construction background preferred
* Computer proficient in MS Office -Word, Excel and Outlook

All qualified applicants will receive consideration for employment without regard to

race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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