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Vendor Relations Administrator

Location:  Dallas, TX
Pay Rate:  $19-21/hour
Schedule:  Mon-Fri, 8-5

Department Overview

The Vendor Relations Department is a diverse Operational Support powerhouse responsible for a multitude of tasks which supports the daily management, interaction, oversight, and administration of our strategic service partners.

Job Description

•    Assist in the recruitment, retention, and maintenance of sub-contractor relationships for client’s national accounts.  
•    Maintain and manage current business relationships and seek new strategic alliances. Responsible for updating and organizing vendor records, negotiating and managing contracts, training new vendors, handling accounting discrepancies, and preparing reports for the Director of Vendor Relations.  
•    The Vendor Relations Admin will work with vendors throughout the U.S., Canada, Puerto Rico and the Virgin Islands.

Education & Experience

•    A high school diploma is required.  
•    Qualified candidates will have at least 2-3
•    years of experience, preferably in a role with an emphasis on negotiations and
•    relationship building.  
•    Candidates should be goal oriented and motivated. 

Candidate Attributes

•    Looking for someone with a positive attitude and a willingness to grow within the department through hard work and perseverance.  
•    A good candidate will have the ability to handle multiple tasks under pressure situations while meeting tight deadlines and last-minute opportunities. 
•    A fair amount of time will be spent on the phone; therefore, excellent communication and relationship building skills are required.  The candidate must be able to respond to grievances with an open mind and calm demeanor and de-escalate conversations.
•    Must be proficient in Windows based operations including Microsoft Excel, Microsoft Word and Power Point.
•    Organization, Dependability, Resourcefulness, Promptness, Follow-through and Time Management are a must!!

Job Specific Tasks

•    Answering a high volume of phone calls
•    Updating COI request and running the COI report monthly.
•    Following up with vendors regarding the status of paperwork and contracts.
•    Updating Batch GEO mapping system monthly.
•    Assists with receiving in invoices.
•    Issuing customer requested COI’s.
•    Creating and maintaining vendor profiles.
•    Sending out new contracts and renewals using DocuSign as needed.
•    Navigate DocuSign database to sent contracts to our Subcontractor network.
•    Negotiate rates with potential and existing vendors.