Contract / Billing Administrator

JOB DESCRIPTION
CONTRACT / BILLING ADMINISTRATOR
REPORTS TO CONTROLLER

CONTRACT ADMINISTRATION

METRIC: 100% of all contracts signed and returned to the customer within 3 days of receipt following our contracts review process.

• Assists with coordinating the process for reviewing, analyzing, and negotiating new contracts and renewal contracts.
• Assists with negotiating changes to contracts and drafting changes into documents and submitting for signatures.
• Updates job files and the accounting software (ComputerEase) with relevant contract data including but not limited to contract, work order, or purchase order. Assists with insuring that contract terms conform to legal, business and insurance requirements.
• Inputs project kick-off packages for new jobs, change orders, re-estimates, and technical service agreements.
• Assists with maintaining the commissions milestones for each project including the engineering re-estimates, warranties, and lessons learned for each project.
• Assists in the confirmation that contract amounts are per agreements or other confirming documentation.
• Responsible for requesting certificates of insurance and performance / payment bonds.
• Request and review prime contracts when applicable for additional provisions that are not present in the subcontracts.
• Maintain contract tracking spreadsheet.
• Collaborate with account managers, project managers, and billing team to make sure contract details are communicated effectively.

• Responsible for the entry of all construction, parts sales, and technical service agreement invoices.
• Responsible for the proper and timely delivery of all invoices issued to our customers in accordance billing instructions from project managers and the president.
• Responsible for recording billings and customer adjustments.
• Confirming receipt by customer of all invoicing.
• Responsible for the creation of customer accounts and associated site accounts.
• Assists in processing of credit applications for potential customers.
• Assists in maintaining accounts receivable records in support of customer balances and activities.
• Responsible for processing of conditional and unconditional lien waivers for submission of proper signature and issuance to our customer.
• Assist with collections when necessary.

• Responsible for the timely filing of all billing and associated correspondence
• Assists in general administration objectives, including telephone coverage, office maintenance and housekeeping functions
• Facilitate training on job duties for the work group not less than twice per year for cross training.
• Responsible for developing and maintaining a desk reference manual documenting primary work functions, tasks and procedures and training instructions.
• Other duties as assigned

About Setpoint Systems Corporation:

Setpoint Systems Corporation is a cutting-edge systems integrator occupying a unique space between two of the most exciting trends in building automation and control.  Setpoint Systems, established in 1983, is considered one of the largest independent systems integrators in the western United States.  If you are interested in working in a challenging environment on a technology that has the potential to change the way companies operate and control their facilities, then we'd love to hear from you.  Setpoint Systems is growing a world-class team and represents one of the hottest opportunities in the technology sector today.  Come join us in advancing the way building owners and operators will control and monitor their facilities in the future!

We offer comprehensive product training, excellent compensation based on experience, a complete health, dental, vision, life, and disability benefits package, including 401(k) contribution matching, cafeteria plan, and generous paid time off.
Salary commensurate with experience.

We are an Equal Opportunity Employer, M/F/D/V