Contract Compliance Administrator

Position Summary

The Contract Compliance Administrator is responsible for managing and ensuring compliance with contractual, insurance, labor, and regulatory requirements for steel fabrication and erection projects. This role has a primary focus on OCIP/CCIP administration, contractor licensing, certified payroll compliance, and Section 3 requirements, particularly on public and government-funded projects. The position works closely with project management, safety, payroll, accounting, and external partners to mitigate risk and maintain full compliance across all assigned projects.

Essential Duties and Responsibilities

OCIP / CCIP Administration

• Administer Owner-Controlled and Contractor-Controlled Insurance Programs (OCIP/CCIP) for assigned projects.

• Coordinate enrollment of company forces, subcontractors, and vendors into OCIP/CCIP programs.

• Track insurance documentation, endorsements, exclusions, payroll reporting, and audit requirements.

• Serve as a liaison between owners, general contractors, insurance brokers, and internal teams regarding OCIP/CCIP compliance.

• Maintain accurate OCIP/CCIP records and reporting throughout the project lifecycle.

Licensing & Regulatory Compliance

• Track and maintain contractor, business, and specialty licenses across multiple states and municipalities.

• Ensure licensing compliance prior to bid submission, contract execution, and field mobilization.

• Coordinate license applications, renewals, and updates as required.

• Support project teams by confirming licensing compliance for contracts and change orders.

Certified Payroll & Labor Compliance

• Collect, review, and submit certified payroll reports in compliance with Davis-Bacon Act and related prevailing wage laws.

• Verify wage classifications, fringe benefits, hours worked, and apprentice requirements.

• Coordinate with payroll, field supervision, and subcontractors to resolve payroll discrepancies.

• Maintain certified payroll documentation for audits by owners, general contractors, and government agencies.

Section 3 Compliance

• Administer Section 3 requirements on applicable HUD-funded and public-sector projects.

• Track and report Section 3 labor hours, new hires, and subcontractor participation.

• Collect and verify Section 3 documentation from subcontractors and vendors.

• Prepare and submit required Section 3 reports to owners, general contractors, and regulatory agencies.

• Assist with documentation and recordkeeping to support Section 3 compliance goals.

Documentation, Audits & Reporting

• Maintain organized and accurate compliance files for each project.

• Track compliance deadlines and proactively follow up on outstanding requirements.

• Prepare documentation for internal, owner, and government audits.

• Generate compliance reports for project managers and executive leadership as requested.

Cross-Functional Support

• Collaborate with project management, safety, accounting, HR/payroll, and legal teams.

• Provide guidance to project teams regarding compliance requirements during fabrication and erection.

• Identify potential compliance risks and recommend corrective actions.

Qualifications

Required

• Minimum 3–5 years of experience in construction contract compliance.

• Working knowledge of OCIP/CCIP programs, certified payroll, and prevailing wage requirements.

• Experience with Section 3 compliance on public or HUD-funded projects.

• Strong understanding of construction documentation and compliance workflows.

• Proficiency with Microsoft Office (Excel, Word, Outlook).

Preferred

• Experience in the structural steel or miscellaneous metals industry.

• Knowledge of multi-state contractor licensing requirements.

• Experience supporting public-sector or federally funded construction projects.

Skills & Competencies

• Exceptional attention to detail and organizational skills.

• Ability to manage multiple projects and deadlines simultaneously.

• Strong written and verbal communication skills.

• Ability to work independently and collaboratively across departments.

• Proactive problem-solving and risk management mindset.