Contract Control Coordinator

A subsidiary of Veolia group, Veolia North America (VNA) is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has more than 10,000 employees working at more than 350 locations across the continent. www.veolianorthamerica.com

Position Purpose: 

The Contract Control Coordinator’s role is to support the branch in the planning, development and launch of

efficient business and operations systems in support of core organizational functions. They will be responsible for organizing and reviewing all Branch billing packet information for approval of invoice drafts. All supporting documentation for invoicing will be confirmed as accurate and ready to finalize. They will analyze data in support of business cases, proposed projects, and systems requirements. They will be responsible for ensuring quality enhancements to database integrity that leads to a reduction in unbilled revenue and a lower Branch DSO.

Primary Duties/Responsibilities: 

• Operations side Invoice Control – Preparation and Review of billing packets/documents; signed off and delivered to accounting coordinators for final billing
• Responsible for RFS review
• Continued maintenance of existing Customer Price Books and creation of new ones
• Maintain Account Management System (AMS), including setup of customers and generator s.
• Utilize government websites in generator setup compliance
• Review contract language to ensure contract compliance for account setup
• Maintain Account Management System (AMS), including setup of customers and generators.
• Utilize government websites in generator setup compliance
• Review contract language to ensure contract compliance for account setup
• Maintain generic email account to process all customer /generator contract and pricing related requests
• Other duties as assigned.

Work Environment:

Sitting: Frequently 1-8 hrs/day

Standing: Occasionally 1-8 hrs/day

Walking: Occasionally 1 hrs/day

Fine Finger Movements: Frequently Twisting: Occasionally

Eye-Hand Coordination: Continuously Climb/Work Aloft: Occasionally

Bending: Frequently Reach above Shoulder Level: Occasionally

Noise Level: Minimal

Handling of Hazardous Material: No

Education/Experience/Background: 

• High School diploma or GED equivalent required
• Bachelor’s degree in related field and/or equivalent related work experience preferred
• 2+ Years of experience in related field preferred

Knowledge/Skills/Abilities: 

• Strong familiarity with standard Microsoft Office and Google Suite
• Excellent written and oral communication skills.
• Excellent listening and interpersonal skills.
• Ability to conduct research into systems issues and products as required.
• Ability to communicate ideas in both technical and user-friendly language.
• Proven analytical and creative problem-solving abilities.
• Ability to effectively prioritize and execute tasks in a results driven environment.

Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. 

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.