Contract Coordinator

Description

Company Overview:

RLM Underground was established in 2016 and specializes in underground and aerial telecom construction projects throughout the United States. Our rapid growth has allowed us to enhance our construction and operational capacities, evolving into a comprehensive turnkey telecommunications contractor.

Position Summary:

RLM Underground is looking for a Contract Specialist or Contract Coordinator for our Kansas City, KS office. The Contract Specialist must be bilingual (fluent in both written and verbal English/Spanish). This role is responsible for facilitating the onboarding process for new subcontract companies, and maintaining updated documentation for existing subs. You will work closely with multiple departments to become the main point of contact for all contract execution, procedural questions, and documentation for new and existing subcontract companies.  

Tasks will include facilitating the onboarding process for new subcontractors, including NDAs, MSAs, and other documents required for their files. Discussing contract terms to ensure understanding, updating and maintaining consistent versions of our contract agreement, ensuring we have current, valid documents on file for existing subs and collecting anything missing or outdated. Maintaining valid COIs for each subcontract company. Other duties may be added as you gain confidence and competence in this role.     

This is a fully on-site position in our Kansas City office. Hours are 8:00 am - 4:00 pm M-F. 

Duties & Responsibilities may include:

• Facilitate completion of both paper and electronic NDAs and MSAs
• Maintain and collecting updated COIs for new and existing subcontractors
• Assist with any questions regarding the documentation we require 
• Scan paper documents to create digital files on a Google drive
• Upload documents into our vendor database
• May assist with some invoicing and billing verification
• Effectively communicate information as needed on a daily basis to multiple departments within the company via email, Google Chat, and in person
• Will be required to move about in different areas of the facility as needed

Job Type: Full Time

Salary: $58 - $62K

Requirements

Requirements

Qualifications Include:

• Must be Bilingual (both written & verbal) in English/Spanish
• Proven experience with MS Office suite and Google Docs and Sheets
• Minimum of two years prior experience facilitating business contracts
• minimum of 2 years of experience in an office setting
• Detail-oriented with good organizational skills
• Must be a team player
• Professional communication and etiquette is required
• Attention to detail in entering, maintaining, and analyzing data
• Ability to multitask and prioritize responsibilities
• Must be able to work onsite M-F, 8:00 am - 4:00 pm