Contract Coordinator

McCall Thomas Engineering Company, Inc. is seeking an experienced, full-time Contract Coordinator.

Work location: Moncks Corner, SC

Work schedule: onsite M-F 

A McCall-Thomas Contract Coordinator supports the execution of project‑specific contracts for external consultant‑led engineering design work across substations, switching stations, and transmission line projects. This role ensures that our client's engineering consultants are effectively sourced, contracted, managed, and evaluated throughout the project lifecycle. The contractor will work closely with Design Managers, project teams, and prequalified engineering firms to drive consistency, compliance, and performance in all engineering contract activities.

Key Responsibilities

Consultant Forecasting & Strategy

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  • Partner with Design Managers to forecast engineering consultant needs for upcoming projects.
  
  
  • Recommend assignment strategies or competitive bid approaches using our client's pool of prequalified Engineering Consultants.
  
  
  • Support planning efforts to ensure adequate consultant capacity and alignment with project schedules.
  
  
  
  
  

Bid & Procurement Management

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  • Coordinate scope development with internal design groups to ensure clarity and alignment.
  
  
  • Prepare and execute Requests for Proposals (RFPs) for engineering design services.
  
  
  • Organize and facilitate Pre‑Bid and Scoping Meetings as required.
  
  
  • Manage the Request for Information (RFI) process during bidding.
  
  
  • Coordinate technical evaluations of consultant proposals.
  
  
  • Conduct commercial reviews and ensure compliance with procurement requirements and established Letter of Agreements.
  
  
  • Secure all necessary internal approvals for contract awards.
  
  
  • Issue Notices to Proceed (NTPs) for all awarded engineering contracts.
  
  
  
  
  

Contract Administration

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  • Manage and process change orders for engineering contracts, ensuring proper documentation and justification.
  
  
  • Maintain accurate contract records, cost tracking, and change order logs.
  
  
  • Monitor contract performance metrics and ensure adherence to contractual obligations.
  
  
  
  
  

Consultant Performance Management

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  • Track and communicate consultant performance throughout the project lifecycle.
  
  
  • Facilitate feedback loops between internal design teams and external consultants.
  
  
  • Maintain and update Consultant Scorecards.
  
  
  • Identify and document issues or non‑compliance, and support corrective action processes.
  
  
  • Hold consultants accountable for performance expectations and contract requirements.
  
  
  
  
  

Reporting & Cost Tracking

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  • Maintain consultant‑related reporting, including cost tracking, change order summaries, and performance metrics.
  
  
  • Provide cost projections and support project teams with financial visibility.
  
  
  • Use data and performance measurements to monitor progress and drive continuous improvement in consultant management practices.
  
  
  
  
  

What Will You Need:

• Ability to work in the US without sponsorship


• Valid driver’s license with a clean driving record


• Bachelor’s degree in Business, Project Management, Engineering or related field


• Ten or more years of professional experience supporting contract coordination efforts, reporting and cost tracking, and consultant performance management
  


• Strong analytical, verbal, and written communication skills with attention to detail


• Proven ability to work effectively in a collaborative, team-oriented environment

What We Offer:

At McCall-Thomas, we offer employees the chance to work with great people on exciting projects, with the opportunity for growth. We also provide a full range of benefits for employees, such as:

• Competitive compensation


• 100% company-paid medical insurance


• Company-paid long-term disability insurance


• Company-paid life insurance


• 401 (k) plan plus employer contribution


• Paid time off and holiday leave


• Stock ownership opportunities

McCall-Thomas Engineering is a multi-faceted engineering firm serving clients through Communications Engineering, Civil & Electrical Engineering and Design, Electric Utility Maintenance Services, Electric Field Operations & UAS, as well as the McT Learning Center and Print Services. 

At McCall-Thomas Engineering, we have been providing quality engineering and technical services since 1945. With more than 200 clients, McCall-Thomas continues to take great pride in utilizing our experience and efficiency to provide the highest quality engineering and technical services for the success of our valued clients. For more information about our company, please visit: McCall-Thomas Engineering | Electrical & Communication Engineers.

Equal Employment Opportunity Statement

McCall-Thomas Engineering (MCT) is an Equal Opportunity Employer.