Contract Documentation Specialist III - Collaborative Environment

Job Description
Skills: Strong computer (excel) skills to work with complex databases

Education: HS Diploma and a degree or 5+ yrs. of experience

Duties: Responsible for maintaining essential contract documents/data in the contract database to be in compliance with Corp. Purchasing, Finance, & OEC Compliance policies. Must be able to use critical thinking skills to work independently under minimal direction from management to evaluate, manage, & prioritize contract processing tasks from pre-negotiated contracts through completion. Work with Clinical teams, Clinical Analysts, appropriate departmental team members & resources, and functional areas to maintain the flow of Purchase Order Payment Requests using the designated invoice screening/tracker database, and systems. Maintain payments and historical entry in database to allow for accurate reporting. Interpretation of clinical contracts and payment terms is required.

Core Job Responsibilities:
• Responsible for compliance with applicable Corporate & Divisional Policies & procedures. Demonstrates operational knowledge of the applicable SOPs & practices required to effectively process clinical contracts.
• Performs ongoing contract entry for all executed contracts.
• Primary interface with Clinical teams and other functional groups for payment-related activities.
• Coordinate payment timelines between Payment Specialists and other functional areas.
• Uses available databases and resources related to EDC database(s) in order to set-up payments in departmental database / system; May enter contract data into departmental database / system.
• Communicate status to management including proposing recommendations for issue resolution.
• Responsible for producing accurate and high quality payments and reports in a timely manner.
• Investigate and resolve issues that arise independently or with minimal oversight.
• Coordinates clinical trial payments ensuring payments are properly processed within specified timelines including timely distribution of incoming invoices and tracking into appropriate databases.
• Provides guidance/information & answers to technical & non-technical questions regarding contracting process.

Position Scope: Requisition processing of Clinical Study Agreements (CSA) into contracting database, including a solid understanding of any auditable documentation needed for payment processing. Recognize & resolve vendor management issues to maintain system integrity (e.g., wrong supplier chosen by requisitioner). Processing of monthly electronic data capture (EDC) invoices for CSAs operating in trials. Verification of patient activity performed for each agreement when processing invoices. Independently investigate and resolve clinical trial site payment disputes.

Qualifications:
List required and preferred qualifications (up to 10). Include education, skills and experience.
• High School diploma or equivalent with minimum of 5 years relevant experience or an Associate’s Degree with 2 years relevant experience or a Bachelor’s Degree with a minimum of 1 year of relevant experience.
• Strong math, communication skills and experience with MS Excel and database entry necessary. Prefer experience in clinical research, Finance, Outsourcing, Accounts Payable, or equivalent.
• Strong knowledge of standard business procedures including contracting, finance and budgeting.
• Exercise appropriate judgment when prioritizing work tasks; Demonstrated ability to successfully manage projects to completion consistent with stated turn-around times and / or deadlines. Demonstrates analytical and critical thinking skills.
• Operates independently and with minimal oversight.
• Strong understanding of the overall Global Clinical Study process is preferred; Demonstrates developing knowledge of a clinical study protocol and ability to translate it into contractual payment terms.
• Must be proficient in computer skills including Microsoft Office, and have the ability to learn new software/technology quickly; knowledge of *** systems and procedures (i.e. RAVE Electronic Data Capture, MIDAS, Quantum, COMPASS etc), including a thorough understanding of the payments process and systems is preferred.
• Must have attention to detail and the ability to recognize and work with manager to resolve computational and contractual errors in contracts and invoices.
• Well-developed communication skills and effective interaction with professionals, external sites, and vendors.
About Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.
Disclaimer:
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans /Veteran Spouses/ Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need.”

Rewards:
Medical, dental, vision
401k
Term life
Voluntary life and disability insurance
Optional Pre-paid legal plan
Optional Identity theft plan
Optional Medical and dependent FSA
Work-visa sponsorship
Opportunity for advancement
Long-term assignment with opportunity for hire by client

SELECT AWARDS

• An INC 5000 company for 10 years
• Corp! Michigan Economic Bright Spots
• Crain’s Detroit Business Top Staffing Service Companies in Detroit
• TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
• Best of MichBusiness winner in HR Wizards & Partnerships
• Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
• 101 Best & Brightest Companies to Work for in Michigan