Contract Monitor Supervisor

Division

of

Disease

Control and Public Health Response

This position requires

Colorado Residency to apply

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Be BOLD.....Make a REAL difference . . .

and join us in serving our communities advancing Colorado's health and protecting the places we live, work, learn, and play, to create a healthy and sustainable Colorado where current and future generations thrive.

Our mission…

is to advance Colorado's health and protect the places we live, work, learn, and play.

Our vision…

is to create a healthy and sustainable Colorado where current and future generations thrive.

In addition to free parking, access to RTD bus lines, Cherry Creek bike path and flexible working arrangements, click the link below to review additional benefits and perks!!!

https://cdphe.colorado.gov/careers
The

Division of Disease Control and Public Health Response (DCPHR)

exists to ensure that the Department has the ability to effectively monitor, detect, diagnose, prepare for, and nimbly respond to, all types of conditions and events that impact the public’s health. The division includes the Office of Emergency Preparedness and Response; State Public Health Laboratory; Health Equity Branch, Communicable Disease Branch; Immunization Branch; Public Health Informatics, Reporting, Technology Branch; Refugee Branch; and Operations Branch. The Division exists to ensure that the Department has the ability to effectively prepare for, monitor, detect, diagnose, investigate, and nimbly respond to all types of conditions, events, and disasters that impact the public’s health.

The Unit:
The Client Services Unit exists to provide guidance and act as a liaison for clients and stakeholders of the lab, and to support internal lab teams with communications, coordination, and special projects. The unit currently carries out several functions: general customer service and technical assistance for lab clients, regional sample coordination, contract monitoring, and special projects. It consists of one supervisor, four leads and 11 frontline staff.

What you will be doing:
The Contract Monitor supervisor performs a set of documented planned, ongoing and periodic activities to determine whether the contractor (contractor, grantee, subrecipient or vendor) is in compliance with the contract (grant, purchase order or other commitment document) agreement terms and conditions, and any applicable laws and regulations. The position must maintain current knowledge of department contract monitoring policy and guidance, and the laws, rules, and policies associated with procurement and contracting as required by the funding source. This position guides and oversee a team of COVID contract monitors.

Contract Monitoring

Assures that the contracts in the program/division/department are appropriately monitored to the deliverables, timelines, quality, budget, and business relations detailed in the agreement.
Adheres to the department Contract Monitoring Policy 13.5, Contract Monitor Program User’s Manual, and other applicable laws and regulations for all contracts.
Performs key monitoring tasks for each contract in accordance with the work and timelines specified in the contract.
Develops and maintains communication plans with current contact information for the monitoring team.
Supervisor for Contract Monitors

Provide supervision for a minimum of 3 professional FTE and up to 3 contracted staff.
Ensure services and products delivered by staff are of superior quality, timeliness and quantity and contribute to the unit work plan objectives.
Implement methods, procedures, and processes to improve workflow and productivity.
Provide feedback and coaching to staff on work and projects, assist in training staff. Establishes work schedules, reviews and approves work time and absences, and identifies training and developmental needs, as well as providing training to develop skills
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:
H1H5XX

CONTRACT ADMINISTRATOR V
MINIMUM QUALIFICATIONS:

Education and Experience:

Option 1:
Bachelor's degree** from an accredited institution in accounting, finance, business administration, public administration or a field of study closely related to the work assignment.
AND
Four (4) years of professional experience* in contract administration, accounting, finance,

purchasing or an occupational field closely related to the work assigned to the position.

OR:

Option 2:
Eight (8) years of professional experience* in contract administration, accounting, finance, purchasing or an occupational field closely related to the work assigned to the position.

OR:

Option 3:
Master's degree** from an accredited institution in

accounting, finance, business administration, public administration or

a field of study closely related to the work assignment.
AND
Two (2) years of professional experience* in

contract administration, accounting, finance, purchasing

or an occupational field closely related to the work assigned to the position.

*This experience must be substantiated within the Work Experience section of your application.

"See Resume" will not be accepted.

In addition, part-time work will be prorated.

**A copy of your transcripts must be submitted at the time of application.

Unofficial transcripts are acceptable. Late transcripts will not be accepted.

PREFERRED AND ESSENTIAL COMPETENCIES:
The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate.

Relevant years of State service
Experience supervising the work product of a team.
Experience of the State of Colorado fiscal rules and contracting policies and procedures.
Experience managing multiple contracts.
Experience with audit or compliance review.
Experience with documentation and tracking procedures for contract deliverables.
Experience with monitoring contract budgets.
Experience analyzing data.
Experience with Microsoft suite.
Experience with Google suite.
Ability to present ideas accurately, effectively, and concisely, both verbally and in writing.
Ability to identify and resolve problems and make decisions using critical thinking skills.
Ability to develop and maintain effective working relationships.
Conditions of Employment:
Pursuant to CDPHE policy, a background check is required for all positions at CDPHE.
Critical Status:

This is a critical position and can be expected to work and/or remain at their worksite in delayed start, early release, or closure situations.
Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.
Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.
Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at

[email protected]

within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at

spb.colorado.gov/board-rules

.
A complete application packet must include:
A completed State of Colorado application.
A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position.
If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.
If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.
The Selection Process:
All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
E-Verify:

CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about

E-Verify , including your rights and responsibilities.

You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

ADAAA Accommodations :
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Dan McKenna, at [email protected] or call 303-692-2060, option 5.
CDPHE IS A TOBACCO FREE CAMPUS
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