Contract Site Planner

ESSENTIAL FUNCTIONS

• Schedule and forecast backlogs and planned component replacement according to the preventive maintenance schedule.


• Set up a preventive maintenance schedule for the contract trucks.


• Open work orders for preventive maintenance items and backlogs.


• Assist with data collection for the availability process.


• Coordinate with the tool room attendant to assure parts availability for backlog work.


• Lead and adhere to safe work practices and procedures.


• Schedule and coordinate maintenance of Wyoming Machinery owned support equipment.


• Prepare component schedulers for CRC/DTC repairs.


• Research component life and warranty application.


• Verify completion of service reports and proper forms while reviewing work orders for accurate closing and warranty purposes. Make necessary corrections and communicate issues clearly.


• Answer contract work order questions for Contract Coordinators.


• Review proformas from Contract Coordinators before sending to customers, as needed.


• Monitor and update backlog system for accuracy.


• Verify standard job application to work orders/segments (labor and parts list as applicable).


• Document all mileage/hours on contract support equipment.


• Update MCS and DBS with contract component tracking numbers.


• Create and distribute contract component change-out(usage) reports for the customer and Wyoming Machinery Company’s business department.


• Enter mileage reimbursement(travel) sheets daily into DBS for payroll.


• Ensure verification of credited parts.


• Verify parts and labor accuracy per segment level across DBS and STW.

ADDITIONAL FUNCTIONS

• Issue vendor PO’s for outside labor and materials.


• Answer telephone calls and email correspondence.


• Maintain records to support contract functions.


• Participate in daily safety meetings and occasionally lead them.


• Provide backup support.


• Perform related duties and responsibilities.


• Travel to contract site.

QUALIFICATIONS/KNOWLEDGE/SKILL/ABILITY

• High School diploma or equivalent.


• Driver’s license in good standing.


• A minimum of 5 years’ related experience in the heavy equipment maintenance field.


• Knowledge of CAT equipment and parts.


• Able to read, write, speak and understand English.


• Able to proofread, punctuate and spell correctly, use proper grammar, etc.


• Knowledge of basic mathematical principles.


• Familiar with contract documents.


• Able to operate all types of office equipment.


• Able to type and enter data accurately and at a speed necessary for successful job performance.


• Able to learn the procedures and functions of the assigned position.


• Able to plan and organize work to meet schedules and timelines.


• Able to understand and follow oral and written instructions.


• Able to communicate clearly and concisely, both orally and in writing.


• Able to establish, maintain, and foster positive and harmonious working relationships with others in the course of work.


• Able to maintain confidentiality.

PHYSICAL/ENVIRONMENTAL REQUIREMENTS

·         Prolonged sitting, keyboarding and standing

·         Exposure to extreme weather conditions, noise, dust, etc.

·         12 hour work day, 7 days per two weeks on a 5/4 rotation