Contract Specialist

Company Overview:

RLM Underground was established in 2016 and specializes in underground and aerial telecom construction projects throughout the United States. Our rapid growth has allowed us to enhance our construction and operational capacities, evolving into a comprehensive turnkey telecommunications contractor.

Position Summary:

RLM Underground is looking for an experienced Contract Specialist for our Kansas City, KS office. The Contract Specialist must be bilingual (fluent in both written and verbal English/Spanish). This role is responsible for facilitating the onboarding process for new partner companies and maintaining updated documentation for existing subs. You will work closely with multiple departments to become the main point of contact for all contract execution, procedural questions, and documentation for new and existing subcontract companies.  

Tasks will include facilitating the onboarding process for new subcontractors, including NDAs, MSAs, and other documents required for their files. Discussing contract terms to ensure understanding, updating and maintaining consistent versions of our contract agreement, ensuring we have current, valid documents on file for existing partner crews and collecting anything missing or outdated. Maintaining valid COIs for each subcontract company. Other duties may be added as you gain confidence and competence in this role.     

This is a fully on-site position in our Kansas City office. Hours are 7:30 am - 4:00 pm M-F. 

Duties & Responsibilities may include:

• Facilitate completion of both paper and electronic NDAs and MSAs
• Maintain and collect updated COIs for new and existing subcontractors
• Assist with any questions regarding the documentation we require 
• Scan paper documents to create digital files on a Google Drive
• Upload documents into our vendor database
• May assist with some invoicing and billing verification
• Effectively communicate information as needed on a daily basis to multiple departments within the company via email, Google Chat, and in person
• Will be required to move about in different areas of the facility as needed

Job Type: Full TimeSalary: $55 - $60K 

Qualifications Include:

• Must be Bilingual (both written & verbal) in English/Spanish
• Proven experience with MS Office suite and Google Docs and Sheets
• Minimum of two years of prior experience with business contracts
• minimum of 2 years of experience in an office setting
• Detail-oriented with good organizational skills
• Must be a team player who is willing to chip in at any level 
• Professional communication etiquette is required
• Attention to detail in entering, maintaining, and analyzing data
• Ability to multitask and prioritize responsibilities
• Must be able to work onsite M-F, 8:00 am - 4:00 pm
• Attend and conduct partner crew onboarding interviews as needed
• Maintain a detailed list of all onboarded and active vendors 
• Train all vendors on invoicing procedures
• Assign vendors weekly according to vendor work assignments 
• Serve as the primary point of contact for all vendor questions, issues, and complaints

RLM is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.