Contract Support Specialist

The Contract Support Specialist has the primary responsibility for processing all interim payments, payment adjustments, contract modifications and time adjustments to the contractor on publicly funded construction contracts. In addition, certification of the final payment amount to the contractor is required along with tracking and determining acceptability of all construction materials utilized on the project and ensuring proper supporting documentation is on file for all items of payment. Due to the high degree of responsibility required for this position, an increased level of attentiveness, punctuality, dependability, organization, and complex computer skills are required. In addition, general knowledge of construction terminology and contract language interpretation skills are required. 

RESPONSIBILITIES:

CLIENT:

• Initiate, process, and finalize all monthly pay estimates to the contractor inclusive of all pay adjustments. Maintain all backup documentation in an organized fashion to support the amount paid on each monthly estimate including the final estimate.
• Maintain the official contract time tracking file inclusive of original contract time, additional days granted by contract modifications and any potential liquidated damages.
• Initiate authoring all contract modification documents inclusive of all required computer database entries required.
• Take primary responsibility to track original contract funding amounts, amounts paid to date, remaining funds available, overruns, underruns and identify and process additional funding needs.
• Provide support and assistance in calculating quantities and contract change amounts whether contract price based or based on actual time and materials utilized.
• Responsible for: Exercising independent judgment in planning work details and making technical decisions related to the office aspects of the project.
• Responsible for: Familiarity with the Department’s Procedures covering the project related duties as stated above and proficient in the computer programs necessary to perform those duties.
• Ability to: Become proficient in Trimble Business Center - Heavy Construction Edition (HCE) or approved surface to surface comparison software and Engineering Menu.

Proficiency is the knowledge and expertise to:

• Understand which surfaces are needed from the designer. 
• Understand the survey data from the field.
• Prepare the survey data as needed for use in the software.
• Generate accurate earthwork quantities from the software.

Materials tracking- 

• Review sample result for conformance with contract documents and finalize samples status including creating comparison packages.
• Enter material samples and material certifications into the appropriate database and finalize as needed. 
• Notify the project stakeholders of deficiencies and track the issue until proper resolution has been completed.

• Maintain the contractors grading system database and make timely entries as required.
• Maintain the Final As-Built Plans from beginning of the project until completion utilizing electric pdf markup methods including Bluebeam, Adobe, Acroplot, etc.
• Assembling Asphalt Lot packages 
• Seeks Technology Integration and opportunities that can enhance the efficiency of the land development processes.
• Preparing the complete Final Estimate Package for submittal to the client
• Provide professional communication to the client, informing the team of all significant activities, decisions, reports, material issues, public concerns and other communications related to the project.
• Performs work under the general supervision of the Project Administrator and Sr. Project Engineer.

ETM:

• Model and promote the ETM way.
• Conformance to company standard operating procedures 
• Team role on assigned projects. 
• Foster a collaborative and high-performance culture within each CEI project team.
• Assist project teams with problem solving to mitigate potential risks and challenges associated with construction projects.
• Provide guidance and mentorship for team members.
• Assist with goal development and review performance for subordinates. Lead by example be present and take ownership of the team.
• Identify key hires through referral or industry engagements.
• Establish and enforce quality control measures to ensure teams are meeting industry standards and client expectations.
• Managing and winning future work. 
• Assist with plan reviews, proposals, presentations, and marketing. 
• Represent ETM externally to clients, associations, and government agencies, acting as a trusted face and voice of ETM. 
• Stay informed about industry trends, changes in regulations, and best practices.
• Participates in initiatives to ensure alignment with ETM's overall strategic goals and adapt to changing market dynamics within the public sector.
• Conformance with minimum safety standards – hardhat, vest, PPE, etc.: 100% compliance when on the project sites.

KEY METRICS

• This is a client billable role.
• Attendance – Zero unauthorized absences. Every effort must be made to proactively inform your supervisor of any absence.
• Timely processing of monthly pay estimate in accordance with the client’s timeline: 100% compliance
• Submittal of the Final Estimate Package in accordance with the clients’ requirements: 100% compliance
• Pitch In / Assist others – do what is needed.

EDUCATION / EXPERIENCE

• High school graduate or equivalent
• For personnel with Engineering, Engineering Technology, or Construction Management degrees: 
• No prior experience is required.
• For personnel without Engineering, Engineering Technology, or Construction Management degrees: 
• Four (4) years of CEI experience having performed/assisted in project related duties (i.e., Materials Acceptance and Certification (MAC) System input, progress, and final estimates, EEO compliance, processing Construction Contract changes, etc.); or
• Two (2) years of experience with 3D Modeling and CADD

CERTIFICATIONS

Required:

• CTQP Final Estimates Level II

Desired:

• CTQP Level II (Asphalt / earthwork / concrete)
• CTQP – Drilled Shaft & Pile Driving
• ICS 100, 200, 700

ITS: (5) FDOT General Courses

• Managed Field Ethernet Switch Module
• Closed Circuit Television Camera Module
• Microwave Vehicle Detection System Module
• Road Weather Detection System Module
• Dynamic Message Sign Module

TC3:

• Diamond Grinding and Grooving (TC3MN009-15-T1)
• Curing, Sawing and Joint Sealing (TC3CN032-16-T
• PCC Paving Inspection (TC3CN004-15-T1)

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk and listen.
• The employee is frequently required to stand, walk; use hands and reach with hands and arms.
• The associate must be able to sit or stand for prolonged periods of time (up to 8 hours).  Associates are occasionally required to sit and stoop.  The associate must be able to lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The employee is subject to both environmental conditions. Activities occur outside and inside.

This job description is representative of typical responsibilities and is not intended to be a complete list of all duties or skills required for the job. It is subject to review and change at any time, with or without notice, in accordance with company needs.

ETM is proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.