Contract/Grant Specialist

Department of Public Safety

Job Class Code: 0340
Grade: 22/Professional & Technical
Salary: $50,004.86-$69,781.92/Annually *Salary includes 6% Stipend
Location: Augusta

Opening Date: June 27, 2025

Closing Date:  July 14, 2025

Be part of an extraordinary team!

We are looking for a detail-oriented individual with a positive attitude, excellent customer service skills, and the ability to meet required deadlines. If you enjoy working as part of a team, this is the job for you! The ability to prioritize work, track progress, and perform timely follow-up is critical. You will thrive in a complex and collaborative environment where you can work under limited supervision yet be part of a larger team striving to meet the needs of our subgrantees.

How you will make a difference:

This position is responsible for the complete grant process. This includes searching for, receiving, and acting on notices of federal grant opportunities, submitting applications, soliciting and awarding subgrants, monitoring program and financial progress, and reporting both to the federal government. Professional services work includes (but is not limited to) negotiating contracts, processing invoices, creating and monitoring contracts, grants, and other goods and service agreements purchases. Accounting and technical support duties include (but are not limited to) independent processing of payments (invoices, grants, and purchase orders).

Job duties include but are not limited to:

• Preparing grant applications, developing the budget component of the grant applications, monitoring the grant spend, and assisting sub-recipients as needed to enable them to complete their proposals for sub-awards.


• Writing new Requests for Proposals.


• Writing contracts and memorandums of agreement.


• Providing information and assistance to providers, grantees, and staff,


• Prepare, code, and submit invoices for processing


• Verifies source documents for accuracy, completeness, authorization, and invoice coding.


• Monitors budget balances and identifies issues to inform and support program managers and accounting partners.


• Reviewing sub-recipient status reports and filing required information for federal grantor agencies.


• Preparing grant applications, developing the budget component of the grant applications, monitoring the grant spend, and assisting sub-recipients as needed to enable them to complete their proposals for sub-awards.

Minimum qualifications:

Education, training, and/or experience demonstrating competence in contract or grant administration.

Contact information:

Questions about this position should be directed to Lisa Bosse at [email protected]

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application.  In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period.  Any experience that was not full-time employment should be identified as such. 

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700.  Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME  04330 or faxed to 207-287-2018.  Be sure title of the job you are applying for is included.  Applications cannot be accepted after the posting closing date.  

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.


• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 


• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value). 


• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.09% for Confidential employees. 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.