Contracts Administrator

Contracts Administrator
Location: 203A Log Canoe Circle, Stevensville, MD 21666-2128
Work Hours: 8:00 AM to 4:30 PM, Monday through Friday
Salary Range: $55k-$85k per year

Hydrasearch, a proud affiliate of The Dixon Group is looking a Contract Review Specialist to join our team in Stevensville, MD! As a Contract Review Specialist, you will be responsible for managing orders from our government/DOD customers from initiation through shipment. Our business is contract driven, and we are a critical and essential supplier to United States military branches where quality is paramount. This position serves as a primary point of contact for government contracts, and is responsible for identifying, documenting, and assuring adherence to all contractual obligations with respect to design, manufacturing, purchasing and quality documentation. 

About Us: Hydrasearch is a U.S. manufacturer specializing in fluid-transfer and control systems for maritime, aerospace, and defense applications. Since it's founding in 1962, Hydrasearch has developed capabilities in hose assemblies, valve fittings, and customer machined parts, often to meet MIL-SPEC and naval standards.

At Hydrasearch, we value the contributions of our Military Veterans and proudly employ our nation’s heroes. Veterans are strongly encouraged to apply.

What You'll Do:

• Support the Sales team during the pre-contract stage by reviewing defense contracts and ensuring our ability to meet all contractual requirements before accepting the order.


• Review new defense contracts to identify and document all requirements related to Engineering, Quality, Packaging and Shipping.


• Compare customer requirements to existing parts requirements with respect to dimensions, materials, marking, and special processes through thorough review of drawings, specifications, contract requirements, and job routings to ensure compliance with contractual obligations.


• Address any ambiguity or conflicts between customer requirements and existing part requirements with the customer and/or internal functional teams.


• Establish a strong working relationship with key customer contacts as a primary point of contact for defense contracts.


• Collaborate with key internal functional areas (Sales, Engineering, Quality, Planning, Purchasing, Manufacturing, Shipping) during all phases of the contract lifecycle.


• Ensure contract management activities are conducted in accordance with company policies and procedures, applicable laws and regulations, and customer requirements.


• Assist with special projects as assigned.

What We're Looking For:

• High school diploma or equivalent required. 


• Minimum 3 - 5 years experience reviewing and managing complex contracts; preferably defense contracts or similar.


• Experience working in an ISO or AS9100 environment preferred.


• Proven ability to resolve customer inquiries efficiently and effectively.


• Skilled in managing multiple tasks and handling challenges under pressure.


• Excellent time management and organizational skills.


• Exceptional customer service skills with a consistently positive attitude.


• High attention to detail and accuracy.


• Confident and sound decision-making abilities.


• Proficient in Microsoft Office and a variety of software applications.


• Experienced in working with ERP systems and business platforms.


• Strong verbal and written communication skills.


• Composed and professional demeanor in high-pressure situations.


• Self-motivated with the ability to work independently and take initiative.

What We Offer:

• Medical, dental, and vision insurance for you and your family


• Competitive salary


• Bonus programs


• 401K retirement plan


• Training opportunities


• Tuition reimbursement


• Paid vacation, PTO, and holidays


• Gym reimbursements, and more!

Join us and be a part of a team that values your contributions and supports your goals! 

The Dixon Group is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices and laws. Accordingly, to the fullest extent required by applicable law, The Dixon Group strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons.

The Dixon Group is committed to protecting the privacy rights of its employees and job applicants to the fullest extent required by applicable law. To that end, personal information will be collected solely for those legitimate business purposes recognized by law, and then maintained in a manner consistent with all applicable laws and regulations pertaining to document retention requirements. The Dixon Group does not sell personal information to third parties, and does not share such personal information with third parties except when authorized by law to do so (e.g., in response to a lawful subpoena; mandatory tax reporting; etc.) 

Please contact us at (410) 778-2000 or [email protected] if you need help to participate fully in the application process.