Contracts Administrator

Contracts Administrator (Contract Lifecycle Management & Legal Operations) – Remote | U.S. Business Hours

Position Type: Full-Time, Remote

About the Role

We’re hiring a highly organized and detail-driven Contracts Administrator to manage the full contract lifecycle — from intake and drafting through execution, storage, renewals, compliance tracking, and reporting.

This role is ideal for someone who:

• Thrives in structured, process-heavy environments
• Has a sharp eye for legal and commercial details
• Enjoys coordinating across multiple departments
• Can manage high-volume agreements without losing accuracy
• Understands how strong contract operations reduce business risk

You’ll work closely with:

• Legal
• Procurement
• Finance
• Sales
• Security & Compliance
• Executive stakeholders

to ensure contracts move efficiently while maintaining compliance, governance, and audit readiness.

What You’ll Own

Contract Intake & Workflow Management

• Manage standardized intake for:
• NDAs
• MSAs
• SOWs
• DPAs
• Vendor agreements
• Amendments
• Renewals
• Route contracts through the correct approval workflows
• Set and manage SLA expectations for execution timelines
• Ensure requests contain:
• Complete business details
• Pricing information
• Compliance requirements
• Counterparties and jurisdiction data

Drafting, Review & Redlining

• Draft and format agreements using approved templates and clause libraries
• Redline agreements using:
• Microsoft Word Track Changes
• Legal playbooks
• Fallback language guidance
• Identify and escalate non-standard terms involving:
• Indemnification
• Limitation of liability
• IP ownership
• Data privacy/security
• Termination rights
• SLAs
• Maintain deviations logs documenting:
• Changes
• Approvals
• Rationale

Approvals & Governance

• Coordinate approvals across:
• Legal
• Finance
• Procurement
• InfoSec
• Privacy
• Leadership
• Verify:
• Pricing alignment
• Budget approvals
• Vendor onboarding documentation
• Compliance requirements
• Ensure all contracts follow internal governance policies and approval matrices

Execution & Repository Management

• Manage e-signature workflows through:
• DocuSign
• Adobe Sign
• Verify:
• Signer authority
• Signature blocks
• Fully executed copies
• Maintain contract repositories and CLM systems including:
• Ironclad
• Icertis
• Agiloft
• ContractWorks
• Conga
• SharePoint
• Ensure metadata accuracy for:
• Contract value
• Renewal dates
• Notice periods
• Jurisdictions
• Data processing requirements

Renewals, Obligations & Compliance

• Track:
• Renewals
• Auto-renewal clauses
• Notice windows
• Deliverable obligations
• Pricing escalators
• Maintain proactive reminder systems to avoid missed deadlines
• Ensure compliance with:
• GDPR
• CCPA
• HIPAA
• PCI-DSS
• Internal controls
• Keep contracts audit-ready with complete approval and signature trails

Reporting & Process Improvement

• Deliver dashboards and reporting on:
• Contract cycle time
• SLA adherence
• Standard-term usage
• Renewal pipelines
• Clause deviations
• Improve:
• Template governance
• Clause libraries
• Workflow automation
• CLM processes
• Support scalable legal operations and self-service contracting workflows

What We’re Looking For

Core Requirements

• 2+ years of:
• Contracts administration
• Legal operations
• Procurement operations
• Contract lifecycle management experience
• Hands-on experience with:
• CLM systems
• Contract repositories
• E-signature workflows
• Strong proficiency with:
• Microsoft Word Track Changes
• Excel / Google Sheets
• PDF editing tools
• Strong understanding of:
• Indemnity
• Limitation of liability
• Confidentiality
• IP ownership
• DPAs
• SLAs
• Excellent organizational and communication skills

Nice-to-Have Experience

• Experience in:
• SaaS
• Technology
• Healthcare
• Finance
• Regulated industries
• Familiarity with:
• Vendor risk management
• Procurement workflows
• Security questionnaires
• Experience managing:
• Clause libraries
• Template governance
• Legal playbooks
• Exposure to:
• GDPR
• HIPAA
• PCI-DSS
• SOX compliance

What a Typical Day Looks Like

• Intake and route new contract requests
• Draft, review, and redline agreements
• Coordinate approvals across departments
• Manage DocuSign workflows and finalize execution
• Maintain CLM records and metadata accuracy
• Track renewals and obligation deadlines
• Publish reporting dashboards and contract metrics
• Improve workflows and automate repetitive processes

In short:
You ensure contracts are accurate, compliant, approved quickly, properly stored, and proactively managed throughout their lifecycle.

Success Looks Like

• Contracts executed within SLA timelines
• Zero missed renewal or notice deadlines
• Fully organized, searchable, audit-ready repositories
• Reduced contract cycle times and fewer deviations
• Strong stakeholder confidence in legal operations processes
• High metadata accuracy and workflow consistency

Why This Role Stands Out

• High-impact operational role supporting core business functions
• Strong exposure to:
• Legal
• Finance
• Procurement
• Executive Operations
• Opportunity to build scalable contract operations processes
• Remote flexibility with structured workflows
• Career growth into:
• Legal Operations Manager
• Procurement Operations
• Commercial Operations
• Contract Management leadership roles

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task:
• NDA redlining exercise
• Contract tracker creation
• Client Interview
• Offer & Background Verification

Apply Now

If you:

• Love structure, organization, and process accuracy
• Enjoy managing contracts and operational workflows
• Thrive in detail-oriented environments
• Want to help organizations reduce legal and operational risk

This role is a strong fit for professionals who excel at contract lifecycle management, legal operations coordination, and maintaining accurate, compliant, and scalable contracting processes.