Description
JOB DESCRIPTION/SUMMARY
The Contracts and Procurement Specialist plays a central role in both subcontracting and prime contract administration functions across diverse project types, including general construction, fuels, MEC/UXO, environmental, and professional services. This position is responsible for the full lifecycle of subcontract and purchase order management — from pre-award planning to final closeout — as well as assisting with prime contract tracking, compliance, reporting, and interface.
This is a mid-level, professional position supporting both internal teams and external stakeholders, with a strong focus on Federal Government contracting. The ideal candidate will bring experience with Federal Acquisition Regulation (FAR), subcontract negotiation, document management, and cross-functional coordination.
This role reports to the Sr. Contracts & Procurement Manager and interfaces regularly with Project Managers, Division Leads, and Accounting/Finance personnel.
DUTIES AND RESPONSIBILITIES
Subcontract and Procurement Administration (Core)
- Draft, issue, and negotiate a wide range of contractual instruments including:
- Subcontracts
- Purchase Orders (POs)
- Change Orders (COs)
- Professional Services Agreements (PSAs)
- Master Services Agreements (MSAs)
- Work Authorizations (WAs)
- Develop and maintain complete, auditable procurement files in accordance with internal policy and federal guidelines
- Support procurement planning and execution through all phases of project lifecycle
- Monitor subcontractor compliance with insurance, bonding, safety, licensing, flowdown clauses, and other contractual requirements
- Coordinate with Project Managers to align subcontract actions with project budgets, scopes, and schedules
Prime Contract & Client-Facing Support (Secondary)
- Assist with administration and tracking of Prime Contracts, Task Orders, and Modifications
- Review and help maintain data logs, contract trackers, and compliance calendars
- Coordinate with Sr. Contracts Manager and Legal/Finance on prime-related matters
- Prepare and format correspondence, change documentation, and closeout packages for client-facing use
- Assist with responses to Notices, REAs, Claims, and client audits
Compliance and Internal Systems
- Ensure alignment with FAR, DFARS, company SOPs, and applicable SBA/8(a) compliance requirements
- Interface with internal systems (e.g., SharePoint, Deltek, Excel-based trackers) to maintain real-time contract data
- Participate in recurring team meetings (REA updates, PCS, Contracts calls) to provide input and status
- Support contract/subcontract closeout processes including lien waivers, vendor release, and file reconciliation
- Track and follow up on COIs, reps & certs, SF1413s, and other compliance documents
PERFORMANCE EXPECTATIONS (First 90 Days)
- First 30 Days: Meet key project and program stakeholders; review all active projects assigned
- By Day 45: Actively manage procurement and subcontracting actions for assigned projects
- By Day 90: Independently manage full-cycle PO and subcontract administration under minimal supervision
MINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS
Required:
- Reading Comprehension – Ability to carefully review, interpret, and follow written instructions, contract documents, and technical material.
- Microsoft Office Proficiency – Basic to intermediate ability with Word, Excel, Outlook, and PowerPoint for document drafting, spreadsheets, and communications.
- Communication Skills – Strong verbal and written communication; able to interact professionally with colleagues, managers, and external partners.
- Work Ethic & Mindset – Demonstrated reliability, willingness to learn, and the ability to stay focused on tasks in a deadline-driven environment.
Preferred:
- 1–5 years of experience in procurement and/or federal government contracts administration
- Experience with FFP, IDIQ, and T&M contracts
- Familiarity with FAR/DFARS, SBA 8(a), and USACE/NAVFAC-type contracting
- Solid understanding of procurement file documentation and compliance auditing
- Strong written/verbal communication and negotiation skills
- Prior experience with construction or environmental contracting
- Working knowledge of professional services agreements and service procurements
- NCMA/ISM/NIGP certifications
WORK ENVIRONMENT
- Position located in Boulder, CO (in-office presence required)
- Reports to Sr. Contracts & Procurement Manager
- Occasional overtime may be required to meet deadlines
We are committed to a merit-based hiring process that values individual skills, qualifications, and performance. Our hiring practices comply with all applicable federal, state, and executive orders, including the recent Executive Order on Equal Opportunity Hiring.
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