Contracts Coordinator for Capital Contracts

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*


Major Responsibilities
- Under general direction with latitude for independent judgment, review proposed procurement actions for compliance with relevant procurement laws and policies for the Capital Projects Division including the Procurement Policy Board rules and Local Law 1 of 2013.
- Solicit, review, and prepare award and registration documents for construction and construction-related services under general direction and oversight from the Agency Chief Contracting Officer, Deputy ACCO, and the Director of Contracts.
- Draft and process pre-solicitation reports, requests for bids or proposals, award recommendations, accounting documents, and registration submissions using PASSPort, FMS (the city’s financial management system), Parks’ proprietary capital project database, and Microsoft Office software.
- Review proposals and vendor background information and assist management in determining bid responsiveness, vendor responsibility, and award pursuant to the PPB rules and other rules and policies.
- Conduct bid openings and assist with evaluations of bids, proposals, and contract amendments.
- Work collaboratively with vendors, oversight agencies, and technical support staff to efficiently conduct procurements including solicitation, award, contract execution and registration.
- Coordinate procurements with budget and project management staff. Track procurements and prepare status reports. Coordinate work of cross-departmental and/or cross-agency teams to ensure project objectives are achieved and timelines met.
- Serve as a liaison with the Mayor’s Office of Contract Services (MOCS), the NYC Comptroller’s Office and other oversight agencies as necessary to solicit, award, and register capital contracts as required.
- Provide status updates on assigned procurements to senior management and assist with procurements assigned to other teammates as requested.

Work Location: Olmsted Center, Queens

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 711437.

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current Employees please include your ERN and Job ID# 711437 on your cover letter and resume.

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

COMMUNITY COORDINATOR - 56058

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.