Contracts Financial Administrator

• Provide comprehensive support in preparing, analyzing, and maintaining all financial reporting associated with contract execution and performance.
• Review timesheet accuracy and maintain compliance with DCAA requirements
• Work material requests in compliance with contract requirements and complete all internal documentation to support procurement activities
• Review employee travel requests to ensure compliance with contract requirements and Joint Travel Regulations (JTR); route requests for appropriate approvals and maintain required documentation.
• Verify, track, and route Common Access Card (CAC) and System Authorization Access Request (SAAR) documentation in accordance with security and compliance requirements.
• Work with Program Managers to ensure compliance with contractual requirements, including Contracts Data Reports (CDRs), Government Property Reports, and other deliverables.
• Conduct contract negotiation, contract administration, and customer contact activities for proper contract acquisition and fulfillment per KAIROS policies, legal requirements, and customer specifications.
• Prepare costs and pricing analysis reports in accordance with the FAR/DFARs, DCAA pricing manuals, or other applicable policies.
• Review contracts terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigation strategies. 
• Prepare and manage written communications with internal and external customers for assigned contractual matters.
• Ensure timely delivery of all contractual deliverables and submitting invoices, proposals, and data calls.
• Ensure contract requirements are fulfilled, manage contract changes, and maintain historical information.
• Assist with negotiations on NDAs and TAs.

• Proficiency with financial forecasting and budgeting
• Ability to utilize formulas, tables, and functions within Microsoft Excel to accurately track, analyze, and report financial data
• Strong organizational skills with the capacity to handle concurrent tasks efficiently and accurately.
• Exceptional time‑management skills with the ability to balance routine responsibilities and urgent requests.
• Must have capable and effective proposal development skills
• Excellent negotiation skills
• Excellent relationship management skills and experience working with internal stakeholders, customers, and partners.
• Strong analytical and research analysis skills
• Strong customer relations, analytics, documentation skills
• Self-starter, highly motivated, strong work ethic with a commitment to quality
• Microsoft office suite proficiency, i.e., Word, Excel, PowerPoint
• Ability to work within a challenging, fast-paced, team-oriented environment
• Ability to work independently
• Ability to multi-task and meet competing, deliverable deadlines
• Detail oriented
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills to provide clear status and/or communicate issues
• Ability to adapt to evolving technology

• Bachelor’s degree in business, finance, or related discipline
• At least three (3) years or more years of related experience working with DoD contracts.
• In lieu of degree an associate’s degree and four (4) years additional experience; or six (6) years additional experience
• Proficient in tracking and managing contract/task order financials, budgets, and estimates to complete (ETC’s).
• Experience with Federal Government contract administration experience involving all contract types (Fixed Price, Cost Plus Fixed Fee, T&M, IDIQ Task/Delivery Order) from contract award to closeout.
• Extensive experience with FAR/DFAR regulations.
• Experience in contracts from pre-RFP to closeout, including CDRL/financial preparation, contract modifications and financial analysis is required. (Desired)
• Direct experience with administering and pricing complex contracts. (Desired)
• Experience using Deltek Costpoint, i.e, Time/Expense, Projects, Reporting and Invoicing. (Desired)
• Experience with DCAA audits. (Desired)

KAIROS, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national origin, or any other characteristic protected by federal, state, or local laws.

KAIROS offers our employees a comprehensive benefits package consisting of:

• Medical Coverage


• Employer Paid Dental, Vision, Basic Life/AD&D, Short-Term/Long-Term Insurance


• Health Savings Account with Contribution by Employer


• 401K Plan with Employer Matching


• Annual Discretionary Bonuses


• Paid Time Off


• Eleven (11) Paid Holidays


• Certification reimbursement program


• Tuition Reimbursement Program


• Paid Parental Leave


• Employee Assistance Program (EAP)


• Rewards and recognition programs


• Community outreach events through our KAIROS Kares group

To learn more about our organization be sure to check out our website, https://www.kairosinc.net/