Controller

POSITION SUMMARY:

The Controller is responsible for overseeing the day-to-day accounting operations of the Health Center in compliance with the HRSA Health Center Program, Uniform Guidance (2 CFR Part 200), and generally accepted accounting principles (GAAP). This position provides leadership for accounting staff, ensures strong internal controls, manages cash and investments, oversees payroll and retirement plans, supports procurement activities, and prepares accurate financial reports. The Controller plays a critical role in audit readiness, grant compliance, and financial integrity.

RESPONSIBILITIES:

Accounting Operations & Internal Controls

• Oversee and perform daily cash reconciliations, ensuring timely and accurate posting of patient payments and deposits


• Prepares monthly bank reconciliations and resolve discrepancies


• Prepare and log journal vouchers/journal entries


• Maintain and enforce internal controls over cash, payroll, and grants in accordance with HRSA requirements

Cash Management

• Manage daily cash flow and monitor bank balances


• Coordinate transfers between operating, payroll, and investment accounts

Grant & Compliance Oversight

• Oversee grant reconciliation to ensure expenses align with approved HRSA Notices of Award (NOA)


• Ensure compliance with Uniform Guidance (2 CFR Part 200), including cost allowability and documentation


• Maintain grant-related schedules and supporting documentation for audits and OSVs

Fixed Assets

• Oversee the fixed asset system, including disposals and asset tracking


• Ensure compliance with federal asset management and record retention requirements

Payroll & Retirement Plans

• Oversee payroll processing, reconciliations, and payroll-related journal entries


• Ensure compliance with payroll tax reporting and deadlines


• Manage and administer the Health Center’s retirement plan(s), including contributions, reconciliations, and coordination with plan administrators and auditors

Procurement & Purchasing Support

• Support and monitor procurement activities in accordance with federal procurement standards (2 CFR Part 200)


• Review purchasing documentation to ensure compliance with Health Center procurement policies


• Assist departments with procurement processes and documentation requirements

Financial Reporting

• Assist with quarterly and annual reporting required by management

Management & Supervision

• Supervise, train, and mentor accounting staff


• Assign work, review performance, and support staff development


• Ensure cross-training and coverage for key accounting functions

Additional Duties

• Perform other duties as assigned to support Health Center operations


• Attend PCMH in-house training.

QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, Business, or related field preferred

  (Associate’s degree with significant experience may be considered)

• Minimum 3–5 years of progressive accounting experience


• Supervisory experience preferred


• Experience in an FQHC, nonprofit, healthcare, or grant-funded organization strongly preferred


• Strong knowledge of GAAP, internal controls, and nonprofit accounting


• Strong analytical, organizational, and problem-solving skills


• Proficiency in Microsoft Excel (reconciliations, spreadsheets, basic formulas)


• Ability to manage multiple deadlines in a regulated environment


• Strong leadership and communication skills


• High level of integrity and confidentiality


• On the job training is provided