Job Description

Controller

Kalamazoo Country Club

Position Summary

The Controller at Kalamazoo Country Club is a strategic finance leader responsible for overseeing all accounting operations, financial reporting, internal controls, budgeting, cash management, and compliance functions across the organization. This role partners closely with executive leadership and operational department heads to support financial decision-making, improve operational efficiency, and ensure the integrity of financial information.

The Controller provides leadership for the Finance team while driving continuous improvement in accounting processes, systems, reporting accuracy, and organizational financial performance. The ideal candidate combines strong technical accounting expertise with operational business acumen, leadership capability, and a proactive, solution-oriented mindset.

Key Responsibilities

Financial Leadership & Reporting

• Collaborate and execute business and organizational fiscal objectives

• Lead and oversee all monthly, quarterly, and annual financial close processes

• Ensure timely and accurate preparation of financial statements in accordance with GAAP

• Review and approve journal entries, reconciliations, accruals, and supporting schedules

• Oversee general ledger integrity and chart of accounts management

• Prepare executive-level financial reporting packages and management presentations

• Analyze financial performance and provide actionable recommendations to leadership

• Develop and maintain financial dashboards, KPIs, and operational reporting metrics

• Support strategic planning initiatives through financial analysis and forecasting

• Oversee accurate data flow from club specific software to organizational ERP system

• Key player in designing and implementing initiatives to drive financial performance

Accounting Operations & Internal Controls

• Direct daily accounting operations including A/P, A/R, payroll coordination, cash management, and fixed assets

• Establish and maintain strong internal controls and accounting procedures

• Ensure compliance with company policies, accounting standards, and regulatory requirements

• Oversee balance sheet reconciliations and account analysis processes

• Lead process improvement initiatives to streamline workflows and improve accuracy

• Ensure proper documentation and audit readiness across all finance functions

• Maintain oversight of contracts, licenses, insurance renewals, and vendor compliance

Budgeting, Forecasting & Strategic Planning

• Lead the annual budgeting process across all departments

• Manage monthly forecasting and long-range financial planning processes

• Partner with department leaders to monitor financial performance and identify opportunities for improvement

• Provide labor, revenue, and expense analysis to support operational decision-making

• Evaluate trends affecting financial performance and recommend corrective actions where needed

• Assist executive leadership with capital planning and investment analysis

Cash Management & Banking

• Oversee cash flow management, banking relationships, and treasury functions

• Monitor daily cash positions and liquidity needs

• Review and approve electronic payments, wire transfers, and disbursements

• Oversee company credit card administration and compliance

• Ensure timely and accurate bank reconciliations

• Assist with financing activities and lender reporting requirements as needed

Tax, Compliance & Audit

• Oversee sales and use tax compliance, 1099 reporting, and other regulatory filings

• Coordinate annual audits and serve as primary liaison with external auditors

• Ensure compliance with federal, state, and local reporting requirements

• Monitor changes in accounting standards and regulatory requirements

• Support preparation of schedules and documentation for tax advisors and auditors

Leadership & Team Development

• Lead, mentor, and develop Finance team members

• Establish departmental goals, priorities, and performance expectations

• Promote cross-training and professional development within the accounting team

• Foster strong working relationships across all operational departments

• Provide financial guidance and support to department managers and leadership teams

• Participate in executive and operational meetings as a key business partner

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field required

• Masters degree, and/or CPA designation preferred

• 7–10+ years of progressive accounting and finance experience

• Prior leadership or management experience preferred

• Strong knowledge of GAAP, financial reporting, and internal controls

• Experience managing month-end close, budgeting, forecasting, and audit processes

• Experience with hospitality, club, restaurant, or multi-entity accounting preferred

• Experience with Workday and Northstat software preferred

• Advanced Microsoft Excel skills including pivot tables, lookups, and financial analysis tools

• Strong analytical, organizational, and problem-solving skills

• Excellent communication and interpersonal abilities

• Ability to manage multiple priorities in a fast-paced environment

• High level of professionalism, discretion, and confidentiality