Controller & Administrative Director

The Controller / Director of Finance & Administration is responsible for leading the organization's accounting, finance, payroll, benefits, compliance, and administrative functions. This role provides both strategic financial leadership and hands-on oversight of daily accounting operations, ensuring the accuracy of financial reporting, regulatory compliance, effective internal controls, and sound business practices across multiple business entities.

The position partners with executive leadership to provide financial analysis, manage cash flow, support business planning, oversee external financial relationships, and identify opportunities to improve operational efficiency and organizational performance.

Key Responsibilities 

Financial Management & Reporting

• Oversee all accounting operations, including general ledger, financial reporting, and month-end/year-end close.
• Prepare and analyze monthly, quarterly, and annual financial statements.
• Maintain account reconciliations, fixed assets, inventory accounting, and consolidated financial records.
• Ensure compliance with GAAP and established accounting policies.
• Develop and strengthen internal controls and accounting processes.

Treasury & Cash Management

• Manage banking relationships, cash flow, and treasury activities.
• Oversee wire transfers, borrowing facilities, and lender reporting.
• Monitor debt compliance and support financing activities.

Tax & Regulatory Compliance

• Oversee sales and use tax, property tax, information reporting, and other regulatory filings.
• Ensure compliance with federal, state, and local reporting requirements.
• Coordinate with external accounting firms on tax preparation and financial reviews.

Payroll, Benefits & Human Resources Administration

• Oversee payroll processing and payroll compliance.
• Administer employee benefits, retirement plans, leave programs, and related reporting.
• Support employee onboarding and maintain compliance with employment regulations.

Insurance & Risk Management

• Coordinate insurance renewals, claims administration, and risk management activities.
• Maintain required business insurance records and regulatory compliance.

Leadership & Business Partnership

• Serve as a strategic advisor to executive leadership on financial performance, budgeting, cash flow, and operational initiatives.
• Develop financial analyses and reporting to support decision-making.
• Identify opportunities to improve processes, strengthen controls, and increase organizational efficiency.
• Manage relationships with financial institutions, external auditors, insurance providers, payroll vendors, and regulatory agencies.

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 8+ years of progressive accounting or finance experience, including leadership responsibilities.
• Experience managing multi-entity accounting and financial reporting.
• Strong knowledge of GAAP, payroll, tax compliance, treasury management, budgeting, and internal controls.
• Experience working with external auditors, financial institutions, and regulatory agencies.
• Advanced Microsoft Excel skills and proficiency with ERP or accounting software.
• Excellent analytical, organizational, communication, and leadership skills.