Controller & Administrative Manager

The Controller & Administrative Manager oversees all accounting, financial, and administrative operations. This role is responsible for day-to-day accounting, financial reporting, cash management, payroll coordination, benefits administration, and basic HR processes. Working closely with ownership and leadership, this position plays a key role in strengthening systems, controls, and reporting while supporting informed business decision-making. 

Key Responsibilities

Finance & Accounting

• Manage daily accounting operations, including accounts payable, accounts receivable, bank reconciliations, and month-end close
• Prepare monthly financial statements and clearly explain results to ownership and leadership
• Oversee cash flow management, forecasting, and banking relationships
• Maintain, improve, and document financial systems and internal controls
• Lead and manage accounting systems, including QuickBooks Desktop and Online
• Identify and implement process improvements to streamline finance and administrative workflows
• Lead or support finance and administrative staff as needed
• Provide financial insights to support pricing, budgeting, forecasting, and major business decisions

Human Resources & Administration

• Manage employee onboarding and offboarding processes, time and attendance coordination, recordkeeping, and compliance with wage and hour and employment regulations
• Administer employee benefits, including health, dental, vision, life insurance, and retirement contributions
• Coordinate benefits enrollment, renewals, and vendor relationships with brokers and third-party administrators
• Coordinate payroll processing and collaborate with external accountants and tax preparers
• Support employee relations and basic HR administration needs

• 5+ years of hands-on accounting experience
• Bachelor’s degree in Accounting or related field preferred
• Strong experience with QuickBooks Desktop and Online
• Solid understanding of small-business accounting and financial reporting
• Demonstrated success in improving processes, strengthening controls, and automating workflows
• Proficiency in Excel, including models, pivot tables, and ad hoc analysis
• Ability to analyze financial data and communicate results clearly
• Highly organized, detail-oriented, and trusted with sensitive information
• Comfortable working directly with owners and senior leadership
• Familiarity with payroll, benefits administration, and basic HR processes

Preferred Experience

• Background in trades, service-based businesses, or family-owned organizations