Coordinator

Summary: The coordinator provides strategic, implementational, administrative, and clerical support to the project director for Children’s Initiatives at MACC as well as to the Coordinator of Lifelong Learning in projects related to Catholic Rural Life. The coordinator supports the directors with the day-to-day and workshop operations of the projects.

Position responsibilities include:

• *Perform duties related to administrative and clerical support for the children’s project and serve as initial contact for inquiries.

• *Interface with other departments and communicate with external organizations and other contacts, as requested by the directors.

• *Maintain and manage the administrative filing system and files for the Children’s project and selected tasks for the Coordinator of Lifelong learning.

• Process and record requests for payment of invoices and expenses incurred by the projects.

• *Design content and layouts of ads (i.e., all media – website, print, social, newsletter, and the like), publications, and other materials needed for marketing the projects and public relations.

• *Conduct outreach and foster relationships with various partners, dioceses, leaders, students and representatives of both programs.

• *Contribute to publications about the programs, as requested by the directors, and other information and documents related to the programs.

• Assist the program director and the Coordinator of Lifelong Learning in managing project dealings in select project tasks (such as contracts and arrangements) with printers, mailers, general advertisers, and suppliers.

• Keep the program director and the Coordinator of Lifelong Learning informed and assist the directors in meeting deadlines.

• *Provide administrative support to the program director and the Coordinator of Lifelong Learning, including preparing and mailing materials to partner dioceses and for marketing.

• *Prepare information and documents needed for project reports, grant requests, reports, and other communication.

*Provide administrative support to the director and the Coordinator of Lifelong Learning, including electronic and phone communications with constituents seeking information regarding the initiatives/programs and route inquiries to the appropriate staff.

• Work on tasks related to the projects, including coordination with staff and contract services.

• *Assist in planning, developing, and conducting training events or workshops.

• *Assist the program director and the Coordinator of Lifelong Learning in scheduling, sending invitations, and conducting online meetings.

• Coordinate the offices’ use of the holding files and archives of the programs.

Other Responsibilities:

• Regularly engage in personal growth, professional development, theological study, prayer, charity and justice work, and spiritual formation

• Adhering to safety training and protocols on a daily basis and taking precautionary measures to ensure the safety and well-being of oneself and others

• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to students’ names and information, services rendered to students, donors names and gifts, board members’ information, internal and external investigations or results of any investigations, and financial information

• Adherence to the Code of Conduct and the Faith and Morals Policy of the Archdiocese of San Antonio is mandatory

• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member who promotes collaboration and commitment to the Mission and Vision of the organization

• Perform other duties as assigned.

Minimum Qualifications:

• Experience

• Three years or more of experience performing a variety of complex administrative and program duties, including recording minutes, word processing, work with graphic designing software, assisting in event planning and execution, and filing systems.

• Must be bilingual in English and Spanish.

• Education

• A bachelor’s degree in business administration, theology, religious studies pastoral ministry, or a related field.

Minimum Knowledge and Skills:

• Effective oral and written communication skills, including proficiency in English and Spanish, grammar, punctuation, and composition;

• Proficiency in general office practices, procedures, and equipment;

• Demonstrated proficiency in Word, Excel, Outlook, Teams, graphic design program, and database program(s), and ability to learn new programs;

• Able to multi-task and manage interruptions, strong organizational skills and ability to work with minimal supervision; must be able to develop own routine, anticipate needs, and follow projects through to completion;

• Ability to maintain strict confidentiality;

• Ability to work cooperatively with other colleagues and departments;

• Ability to learn quickly and a variety of programs;

• Must be detail oriented, organized, self-motivated, work well independently and cooperatively on a team;

• Ability to write and format letters for different occasions;

• Ability to organize files and office systems;

• Experience with computer and office software;

Travel Requirements:

Travel requirements for the position include approximately 5% local and 2% overnight.