Coordinator

Job Profile:

Outreach Analyst 2

Job Family:

Outreach Programs

Time Type:

Full time

Max Pay – Depends on experience:

$54,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Develops community outreach program activities and coordinates program fundraising to promote stable and productive relationships between the university and local community.

Job Description:

The ASU School of Public Affairs is seeking an experienced, motivated, and personable Coordinator to support day-to-day operations. This position provides administrative services, event planning support, and oversight of the website and social media for the school. This position will also oversee the welcome desk, ensuring friendly, informative customer service to students, faculty, staff, and members of the public; monitor and respond to service requests; and provide information about school programs and events. The Coordinator will also supervise two to four part-time student employees.

The successful candidate must be skilled in maintaining effective working relationships among a population. This position reports to the Assistant Director for Academic Services.

Position Salary Range:

• $50,000 to $54,000 annually; DOE

Essential Duties:

Communication – 45%

• Produce and send the weekly internal newsletter email to faculty, staff, and other constituents

• Send quarterly Alumni Newsletter

• Respond to emails, voicemails, and phone calls

• Create posts on Social Media platforms (Instagram, Facebook, X, and LinkedIn)

• Engage with Faculty and Local Government Interns on social media and share their content on behalf of the School of Public Affairs

• Work with Watts College Marketing team to maintain brand standards

Event Assistance -10%

• Assist faculty and staff when organizing an event.

Office Coordination – 45%

• Ensure the office is open from 8 a.m. to 5 p.m., Monday through Friday, excluding holidays

• Monitor and order Office Supplies as needed

• Manage and provide student workers with projects and tasks for their shifts

• Oversee the physical state of the office, including monitoring the floor for maintenance and coordinating any custodial concerns in common areas and kitchens

• Complete ISAAC access requests

• Complete annual space survey for the School of Public Affairs

• Create complete and accurate service now tickets for purchased items/invoices

• Collect the syllabus for each class every semester  

• Order Business Cards from the ASU Print and Imaging Lab

• Order Desk Copies of textbooks for faculty from publishers

Desired Qualifications:

• Evidence of at least five (5) or more years of experience in a position with similar responsibilities

• Demonstrated knowledge of standard office and administrative practices 

• Demonstrated knowledge of higher education policies and procedures

• Experience with coordinating and organizing events

• Evidence of effective communication skills

• Evidence of effective problem-solving skills 

• Experience in using organizational skills and being detail-oriented

• Experience with Microsoft Office applications (Word, PowerPoint, Excel, Outlook), Google Suite, Salesforce, Workday, Canva, and Adobe

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); Frequent standing for varying lengths of time and walk moderate distances to perform work (10%). Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%).Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Evidence of effective communication skills.

Department Statement:

The School of Public Affairs advances excellence in governance by creating, sharing, and applying knowledge of public administration. In support of this mission, we are committed to enabling students to analyze public problems, communicate, collaborate, make decisions, and manage public institutions effectively, ethically, and democratically; teaching and providing continuing education at times and locations appropriate for working students and practitioners; identifying emerging public issues, applying research to public programs, disseminating information, and proposing solutions to public problems; assisting public, private, and nonprofit organizations; facilitating community discourse on public issues; contributing to public affairs scholarship; and fostering the next generation of public affairs scholars.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$23304.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.