Coordinator, Accounts Payable

Position Overview

The position is a full-time role and will be responsible for processing a high volume of invoices with strong emphasis on accurate data entry and document management. This role supports efficient financial operations by ensuring invoices are properly recorded, scanned, and maintained within the company's systems. The Coordinator, Accounts Payable will provide effective communication regarding accounts payable issues with vendors and staff.

Essential Duties and Responsibilities

• Receive, scan, upload, and organize invoices and support documents into digital filing systems.


• Review invoices for completeness and correct coding before processing invoices from vendors using accounting software and adhering to standard company procedures.


• Ensure timely processing of invoices to meet payment deadlines. Monitor accounts to ensure payments are up to date.


• Maintain electronic filing systems for accounts payable records.


• Assist in resolving discrepancies by communicating with vendors and internal departments.


• Assist with maintaining vendor records and ensuring up-to-date documentation (W-9s, contact info, etc.)


• Assist with month-end closing process.


• Assist with providing supporting documentation for all audits.


• Maintain confidentiality of organizational information.

Qualifications and Skills Required

• Strong written and verbal communication skills.


• Excellent problem-solving skills.


• Ability to respond effectively to inquiries or complaints.


• Strong initiative and ability to follow through on tasks.


• Attention to detail and accuracy.


• Strong organizational skills and ability to prioritize in a fast-paced environment to meet deadlines.


• Professional integrity and accountability.


• Ability to work either independently or collaboratively as needed.

Education, Experience & Skills

• Associate's degree in accounting, Business Administration, or a related field required.


• 2+ years of relevant experience in accounts payable or general accounting required.


• Knowledge of 1099 reporting, W-9 compliance, and sales/use tax as it relates to accounts payable.


• Experience working with relevant accounting software (such as Microsoft Dynamics GP).


• Experience with document scanning and digital filing systems.


• Proficient in data entry and management.


• Intermediate Microsoft Excel skills