Coordinator, Billing & Data

Purpose –

This position is responsible for accurately entering load, rate, and invoice information into the company’s billing systems. This role ensures that customers are billed correctly and on time by reviewing driver paperwork, confirming rate details, and preparing information for the accounting department. The position supports the financial health of the trucking operation by maintaining accurate, organized, and up-to-date billing records.

Duties and Responsibilities –

• Enter load details, rates, misc. charges, fuel surcharges, and other billable items into the billing system


• Work with accounting to resolve billing rejections or discrepancies


• Billed hours and rate information into the accounting software


• Verify that rate confirmations match the agreed billing amounts before invoicing


• Review supporting documentation for accuracy prior to processing invoices


• Communicate with dispatch and drivers to clarify missing rate info, detention times, empty/loaded miles, or accessorial needs


• Follow up with customers regarding billing questions or missing confirmations needed for invoicing


• Collaborate with the accounting department to ensure timely payment and resolve account inquiries


• Maintain organized digital records of invoices, rate confirmations, and supporting documents


• Run billing status reports to track invoicing progress and identify delays

Skills and Abilities –

• Understanding of trucking rate structures (hourly, tonnage, per load, etc.)


• Experience with GPS system


• Ability to identify billing discrepancies quickly and resolve issues efficiently

Education and Experience –

• High school diploma or equivalent; additional accounting coursework a plus


• 2+ year experience in billing, invoicing, or accounting (transportation industry preferred)


• Strong data entry speed and accuracy with a focus on numerical detail


• Experience with accounting systems (e.g. Vista)


• Proficient in Microsoft 365


• Excellent attention to detail and ability to meet billing deadlines


• Strong communication skills and professionalism with customers and internal teams

An Equal Opportunity Employer

At LPX Group and our subsidiary companies (Bluegrass Testing, Louisville Paving and Construction, Bluegrass Blasting, Material Transfer and Pace Contracting), we take pride in being an Equal Opportunity Employer and, as such, we do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.  All employment, development and promotion opportunities are decided on the basis of qualifications, merit and business need.