Coordinator - Districtwide Scheduling

Primary Location:

3452 Spur 399, McKinney, Texas, 75069

We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.

Job Summary:

Provide knowledge, guidance and assistance to ensure an effective course scheduling program for the college. Collaborate with all college departments to monitor, facilitate, and develop a districtwide course schedule with attention to state, regional, and programmatic regulatory and governing standards, including but not limited to, laws, regulations, statutes, codes, policies, procedures, rules, and directives. This position will report to the dean of districtwide scheduling.

Required Qualifications:

Essential Duties and Responsibilities

• Work closely with assigned academic divisions, the district manager of academic scheduling, and the dean of districtwide scheduling to plan and build the schedule of classes each semester. Schedule types include workforce, transfer credit and continuing education.
• Analyze proposed course schedules across campuses/centers and to a lesser extent across the college district to align with recommended course sequences for academic and continuing education programs. Identify potential conflicts for student enrollments (e.g. restrictions based upon prerequisites/corequisites, traditional course scheduling patterns, etc.) and recommend solutions to the district manager of academic scheduling to alleviate any identified conflicts.
• Work extensively with appropriate software to eliminate roadblocks for students in their program pursuit and to create a comprehensive and efficient multi-year course schedule for the district.
• Work to ensure the use of standardized course scheduling patterns across the district to ensure standardized class meeting days/times to allow more effective student course planning. Collect requests to schedule courses outside of standardized patterns from academic divisions and assist the division with seeking approval for granting such exceptions, as necessary.
• Build course sections in the college’s student information system with accuracy, and work with division offices to ensure that appropriate amounts of instructional contact time are included in all course sections.
• May travel between campuses to attend meetings, workshops, and seminars.

Supplemental Functions

• Perform other duties as assigned.
• Perform all duties and maintain all standards in accordance with college policies, procedures and Core Values.
   

Knowledge, Skills, and Abilities

• Knowledge of Ad Astra
• Knowledge of common course scheduling practices
• Knowledge of higher education culture and structures Knowledge of community college environment
• Strong written, oral, and interpersonal skills
• Researching and data analysis skills
• Interpersonal skills
• Organization and time management skills
• Basic arithmetic and time management skills
• Computer and applicable software skills
• Effective time management skills, ability to meet deadlines, and the ability to shift quickly between several tasks without loss of continuity
• Ability to communicate technical and complex information both orally, visually, and in writing
• Ability to work independently and make necessary decisions within department guidelines
• Ability to work cooperatively with other employees and actively participate as a team member
• Ability to work effectively without undue instruction or supervision
• Ability to explain complex ideas
• Ability to motivate and influence those who are not in the coordinators line of report
• Ability to meet and converse with external stakeholders
• Ability to evaluate and consolidate data
• Ability to present information in multiple formats
• Ability to use spreadsheet programs

 
Physical Demands, Working Conditions and Physical Effort
Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements
Bachelor’s degree from an accredited institution and one (1) year of experience coordinating course schedules or similar scheduling job duties.

Preferred

One (1) year of college course building experience.

Equivalency Language

An equivalent combination of education and experience may be substituted for the degree requirement.
 

**This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.**

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College at its discretion to enable individuals with disabilities to perform essential functions.

Required & Preferred Qualifications (if applicable):

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.

***This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.***

Compensation Type:

Salary

Employment Type:

Full time

Hiring Minimum

$59,472.00

Hiring Maximum

$72,527.00

Compensation is determined based on experience.

**Application submission deadline is 12am of the date listed.**

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.