Coordinator, Facilities & Financial Administration - 1630

Must Have

• SAP
  
• Ariba
  
• UKG or similar payroll system
  
• Archibus or Facilities Management System
  
• Job Cost Accounting
  
• Budget vs. Actual Analysis
  
• Journal Entries and Accruals
  
• Purchase Requisitions and Purchase Orders
  
• Accounts Payable Processing
  
• Advanced Microsoft Excel
  
• Financial Reporting
  
• Payroll Administration
  

Responsibilities

• Monitor departmental budgets and prepare Budget vs. Actual reports with variance analysis.
  
• Support monthly financial close by preparing journal entries, accruals, and reconciliations.
  
• Process union payroll and audit labor hours for accuracy.
  
• Track labor, material, and service costs for job costing.
  
• Prepare billing journals and resolve billing discrepancies.
  
• Process purchase requisitions, purchase orders, invoices, and vendor requests.
  
• Coordinate with Finance, Accounts Payable, vendors, and operational teams.
  
• Maintain financial data across SAP, Ariba, Archibus, UKG, and related systems.
  
• Generate recurring financial and operational reports.
  
• Support department managers with financial analysis and special projects.
  

Qualifications

• Bachelor's degree in Business, Finance, Accounting, or related field preferred.
  
• 4 to 6+ years of financial, accounting, payroll, or administrative experience.
  
• Experience supporting Facilities, Construction, or Operations teams preferred.
  
• Experience working in union payroll environments is highly desirable.
  
• Strong understanding of accounting principles, budgeting, and job costing.
  
• Advanced Excel skills including reporting, lookups, and data analysis.
  
• Experience with ERP and procurement systems such as SAP, Ariba, UKG, and Archibus.
  
• Ability to manage multiple priorities while maintaining high accuracy.
  

Nice to Have

• Entertainment or studio operations experience.
  
• Knowledge of facilities maintenance and construction operations.
  
• Experience with TAAS or similar enterprise systems.
  
• Vendor management experience.
  
• Experience supporting capital projects and maintenance operations.