Coordinator for Aquatic Events & Facility Operations

Job ID

360624
Location

Twin Cities
Job Family

Campus Operations
Full/Part Time

Full-Time
Regular/Temporary

Regular
Job Code

8422EV
Employee Class

Civil Service
About the Job

The University Aquatic Center and Aquatic Programs involve the scheduling, organizing, supervision, and operations of the University Aquatic Center, the Cooke Hall pools, the St. Paul Campus pool and the aquatic programs conducted in those facilities. We offer a wide-variety of programs that serve a diverse population. We strive to be inclusive and welcoming to all members of the University community as well as to members of the public who utilize our services. The Coordinator for Aquatic Events and Facility Operations reports directly to the Assistant Aquatics Director. This position is designed to work with the Director for the supervision of competitive aquatic events and facility operations of the University Aquatic Center and St. Paul Campus pools. General work hours for this position are Tuesday-Saturday, 10:00am-6:30pm, with frequent adjustments to include additional evening and weekend hours as necessary, including Sundays.
The application deadline for this position is Sunday, April 28th.

The starting salary for this position is $50,000.

Work Responsibilities:

Event Management (80%)
Manage the execution and supervision of Jean K. Freeman Aquatic Center competitive events.
Hire, train, supervise, and schedule student-staff, including; equipment technicians, computer system operators, aquatic interns, and administrative assistants.
Serve as meet director for events hosted by Recreation and Wellness.
Prepare event contracts and billing confirmations.
Creation and management of major event budgets.
Form and maintain relationships with event sponsors, renters, and community/university partners.
Manage setup and tear down of special event equipment and facility decor.
Assist with the coordination of event promotions and ceremonies.
Maintain event related technical and facility equipment

Facility Operations (20%)
Provide daily, weekly, and monthly facility and equipment checks and work with University Facilities Management staff to schedule maintenance and repair to the facility and equipment as necessary.
Work with Assistant Aquatics Director and Head Guards to fix and maintain facility equipment related to lap swim and aquatic programs.
Assist with the planning, scheduling and execution of facility projects for the Jean K. Freeman Aquatic Center.
Serve as activity supervisor, building supervisor, lifeguard, or manager on duty during evening and weekend programming as necessary.
Maintain safe and accessible storage areas in the Aquatic Center.
Other duties as assigned by the Director.

Qualifications

Required Qualifications:
BA/BS plus at least two years experience or a combination of education and related work experience to equal six years.
Ability to lift objects up to 30 pounds while moving frequently around office areas and the pool deck.

Preferred Qualifications:
BA/BS in Sport Management or a related field
Three years progressive experience in Aquatics event and facility supervision in a college setting.
Experience with Colorado Time Systems and HyTek Meet Management Software.
Experience with obtaining sponsorships.
Experience with management of part time, student, or temporary staff.
Experience in customer service positions.
American Red Cross Certified Lifeguard, or ability to become certified within three months of hire date.

About the Department

Recreation & Wellness is a department within the Office of the Vice President of Student Affairs (OSA) at the University of Minnesota. We offer hundreds of recreation, exercise, and sport opportunities for the University community and operate the University Recreation and Wellness Center, University Aquatic Center, University Fieldhouse, St. Paul Gymnasium, Student Recreational Sports Fields and Dome, West Bank Fields, St. Paul Soccer Fields, St. Paul Tennis Courts, and Les Bolstad University Golf Course. Amenities in University Recreation and Wellness indoor facilities include fourteen handball/racquetball courts, eleven squash courts, ten multi-use rooms and studios, six gymnasiums, five swimming pools, three indoor running tracks, and two rock climbing walls. The facilities also offer more than 500 treadmills, exercise bikes, elliptical trainers, weight machines, and other pieces of exercise equipment. University Recreation & Wellness is funded by student fees and revenue generated by the department.

The department workforce is approximately 50 full-time staff and 575 student employees. Our mission is to serve all students and the greater University community by enriching the campus experience and encouraging lifelong wellbeing. We are driven to develop leaders, foster supportive relationships, and inspire active living through recreation and wellness. Our goals are as follows:
Model a welcoming and supportive environment by promoting a culture of inclusion, respect, and wellbeing through education and shared experiences.
Challenge personal and professional growth while encouraging leadership development.
Connect and collaborate with partners to support academic and co-curricular success.
Provide opportunities and activities that mobilize active, healthy engagement in programs, services, and facilities to inspire lifelong wellbeing.

Benefits

Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning.

We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:
Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF)
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
Please visit the

for more information regarding benefits.

How To Apply

Applications must be submitted online.

To be considered for this position, please click the Apply button and follow the instructions.

You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-UOHR (8647).

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.

The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.

To learn more about diversity at the U:

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

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