Coordinator of Student Activities

Coordinator of Student Services

About The Helix School

The Helix School serves children with mild to moderate autism, ages 5–22, from across the Bay Area. Our model and mission focus on providing an education that nurtures and develops each student’s capabilities through an evidence-based, integrated curriculum tailored to their developmental level, sensory processing differences, and emotional regulation needs. Our talented team includes educators, occupational, speech, and behavioral therapists, and mental health professionals. We also provide services that benefit and support Bay Area public school districts. Learn more at www.thehelixschool.org.

Position Description

The Coordinator of Student Services has a passion for our community and a love for creating meaningful experiences for our students. This role designs and delivers opportunities both during and outside the academic day, which may include:

• Movie nights, museum visits, art Saturdays, overnights, field trips, concerts, afterschool programs, school break programming, art shows, drama, and music events.


• Student council, lunch program oversight, volunteer coordination, PCP, and Peers initiatives.

While the primary goal is to serve our students and families, this program is expected to be at least self-sustaining and ideally revenue-generating. The Coordinator is also responsible for planning, executing, and evaluating the annual schedule of programs, events, and camps as outlined in the Timeline of Expectations.

Knowledge, Skills, and Abilities

The successful candidate will demonstrate:

• Strong organizational and collaborative event planning skills.


• Clear, thoughtful, and professional communication.


• Ability to inspire collaboration and rally support for activities.


• Experience forecasting and budgeting expenses.


• Familiarity with working with autistic students.


• A behavioral background (e.g., Applied Behavior Analysis or related experience) is preferred.

Personal Qualities

• Flexible and kind in addressing challenges.


• Articulate, efficient, and clear communicator.


• Logical, strategic thinker with attention to detail and the big picture.


• Eager to learn new skills.


• Sense of humor is always welcome.

Reporting Structure

This position reports directly to the Executive Director and works closely with all members of the Helix Leadership Team due to its cross-school responsibilities. The Coordinator provides monthly updates to the Leadership Team.

Timeline of Expectations

All months include: monthly report to Leadership Team, execution of events, and event/budget reporting.

August

• Launch school-year enrichment programs.


• Host Back to School events.


• Prepare for September programs.

September

• Continue enrichment activities.


• Plan fall events and secure approvals for October activities.

October

• Oversee enrichment activities.


• Coordinate and host at least one major student event.


• Begin planning for Winter Break programming.

November

• Continue enrichment activities.


• Run fall break programming and at least one community event.

December

• Launch new seasonal enrichment activities.


• Run winter break programming and a year-end celebration.

January

• Continue enrichment activities.


• Begin spring program planning.

February

• Continue enrichment activities.


• Run ski week programming and a winter community event.

March

• Launch new seasonal enrichment activities.


• Continue spring programs.

April

• Continue enrichment activities.


• Run spring break programming.

May

• Continue enrichment activities.


• Prepare Year-End Report for Leadership Team.

June

• Finalize and approve August–December calendar with Executive Director.


• Plan summer camp staffing and logistics.

July

• Run Helix Summer Camps – 4 weeks of programming.

August (following year)

• Complete final week(s) of Helix Summer Camps.


• Prepare Back to School events and August enrichment launches.