Copy of Specialist, Gift Administration

The University of Illinois Foundation (Foundation) is the official fundraising and private gift-receiving organization of the University of Illinois (University). It works closely with alumni and friends, faculty and staff, corporations and foundations, as well as campus development professionals to create fundraising programs and opportunities that benefit the University.

This role is responsible for overseeing the administration of donor gift funds, with a focus on ensuring compliance with donor intent. The position involves collaborating with various stakeholders, including system-wide university units, and donors, to manage gift fund administration, expenditure reviews, and updates. Key duties include assisting with governing document reviews, conducting gift administration training, and maintaining the integrity of Foundation databases and systems. The role requires a broad understanding of Foundation and University policies and procedures to effectively respond to inquiries from faculty, staff, and donors. Additionally, the position involves creating statistical reports in specialized areas and reviewing documents produced for donors.

DUTIES AND RESPONSIBILITIES:

• Monitors the administration of donor intent of gift funds, including reviewing and evaluating procedures and processes [GM1] related to donor intent.
• Collaborates with UI System, University’s and Foundation Accounting, University units or donors to ensure donor intent[GM2] , administration, expenditure review efforts and updates for gift funds[GM3] .
• Assists with the governing document review process.
• Participates in and/or presents Gift Administration training sessions, providing training on an individual or unit basis.
• Assists in review of documents [GM4] [CW5] produced for donors.
• Monitors and maintains data integrity of the Foundation databases, systems and files used.
• Utilizes broad knowledge of Foundation and University policies, procedures, operations, services and available information to respond with professional skill to inquiries from faculty, staff, constituents and donors.
• Creates and prepares statistical reports for area(s) of specialty.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree or equivalent work experience, including a minimum of three years related work experience
• Willingness to present training materials to end users in both large and small settings.
• Ability to work independently and as part of a team, as well as with diverse constituent groups.
• Proven ability to recognize and set priorities and coordinate work to meet deadlines; Excellent organizational, interpersonal, and communication skills; strong customer service skills, including the ability to exercise courtesy, tact and flexibility
• Attention to detail and accuracy.
• Familiarity with database and data/report generation applications and a working knowledge of Microsoft Office applications; Proven ability to learn and master position-related software and databases.

PREFERRED SKILLS/EXPERIENCE:

• Experience in accounting or business-related fields.
• Experience with the donor Tracking and Engagement Database (TED) and Banner.
• Knowledge of University of Illinois Foundation and University of Illinois administrative systems and procedures.
• Familiarity with University Advancement activities.

Application Deadline: July 7, 2025

The starting salary range for this position is projected to be $50,000 - $55,000 per year. While our job postings include salary ranges, your compensation will be based on your specific experience and qualifications—we're not limited by these posted ranges.

You'll be inspired daily in our state-of-the-art, environmentally conscious workspace - a stunning LEED-certified building featuring contemporary amenities including an on-site wellness center and café with healthy dining options.

We encourage work-life balance through our hybrid schedule for many positions, combining in-office collaboration with up to 2 days of remote work flexibility.

Your comprehensive benefits package includes medical, vision, and dental coverage, company paid life insurance, generous vacation time including 24 days annually, and more. Generous pension benefits are also included. We invest in your present and future wellbeing, providing the support you need to succeed.

Application Process: For full consideration for the role, all candidates must complete an online application and include a cover letter and resume. Candidates may create a profile through https://jobs.uif.uillinois.edu. For further information regarding application procedures, contact Foundation Human Resources at [email protected].

THE UNIVERSITY OF ILLINOIS FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYER