Corporate Administrative Manager

Allen + Shariff is an international MEP engineering firm providing consulting and design services in the United States and Mexico, and project management services in the Middle East. Our mission is to engineer an exceptional level of personal care and connection designed to help our clients, employees, and communities thrive. We have fun at work doing what we love to do and are proud to be certified as a “Great Place to Work.”

Allen + Shariff is seeking a Corporate Administrative Manager to handle Accounts Payable and Payroll as well as other accounting and administrative tasks. In addition to the qualifications listed below, this role requires effective communication and interpersonal/client-service abilities. Successful candidates will also have exceptional attention to detail and the ability to manage multiple priorities and meet deadlines in a small team setting. Salary is $50K - $80K depending on skills and experience.

Key Responsibilities:

• Accurately enter and process Accounts Payable invoices.
• Reconcile credit card accounts and perform monthly bank account reconciliations.   
• Review, post, and process monthly employee expense reports.
• Review and post weekly employee timesheets.
• Process biweekly payroll, including posting payroll journal entries. Submit 401(k) and HSA contribution files. Work with consulting entities to ensure accuracy of submissions and mitigate any problems noted by staff.
• Prepare and post monthly labor cross-charge.
• Reconcile monthly labor costs to general ledger.
• Serve as plan administrator for Fidelity Investments and Kelly Benefits.
• Actively support the annual benefits renewal process.
• Complete annual W-2 reconciliation.
• Process and issue annual 1099 forms.
• Assist with preparation and analysis during the annual budgeting process.
• Prepare annual Employee Affirmative Action Reports.
• Ensure all business licenses, certificates of status, etc. are current and compliant. Maintain accurate records for audits when applicable.
• Assist corporate executives with administrative tasks as applicable.

#LI-Onsite

• Associate’s Degree in Accounting, Finance, or related field.
• At least 5 years of Accounts Payable or Payroll experience in a professional services or engineering/consulting environment. (Multi-office engineering, architectural, or construction experience preferred.)
• Firsthand experience with ADP payroll processing.
• Advanced Excel skills.
• Experience with Deltek Vantagepoint strongly preferred.
• Prior exposure to Profit Sharing Plans and related retirement benefits preferred.

• Bonus Pay
• Generous Paid Time Off
• At least 7.5 holiday days
• Employee Referral Program
• Medical Insurance
• Company contribution to Health Savings Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Commuter Benefits
• Employee Assistance Program
• Wellness Platform with Rewards
• Dental Insurance
• Vision Insurance
• Life and AD&D Insurance
• Short & Long-Term Disability Insurance
• 401(k) Plan with Company Match
• Tuition Reimbursement Program
• Professional Development Assistance
• Paid Pregnancy Leave
• Paid Parental Leave
• Paid Community Service Day