Corporate Operations Administrator

Corporate Operations Administrator

Location: Kennett Square, PA Schedule: Full-time, Onsite Company: PSX Inc.

Position Summary

PSX is seeking an experienced Corporate Operations Administrator to support billing, accounting administration, licensing, and day-to-day corporate operations across our nine-office organization.

This is a senior individual-contributor role that works closely with accounting, operations, sales, service teams, branch leadership, customers, vendors, and executive leadership. The ideal candidate is highly organized, detail-oriented, and comfortable independently managing multiple administrative and financial processes.

Key Responsibilities

• Manage and coordinate company-wide billing and invoicing.


• Support accounts receivable and accounts payable processes.


• Research billing discrepancies, outstanding invoices, credits, purchase orders, and customer account issues.


• Work with branch offices, project managers, sales, and service teams to obtain required billing and job documentation.


• Assist accounting with month-end processes, reporting, and outstanding documentation.


• Maintain customer and vendor records, W-9s, certificates, credit applications, and related documentation.


• Manage customer and vendor portals used for billing and compliance.


• Track company security licenses, registrations, renewals, and supporting documentation.


• Maintain organized corporate records, shared files, and Google Drive documentation.


• Coordinate company-wide administrative services such as phones, shipping accounts, vendors, and office-related services.


• Support branch offices with administrative, billing, and operational questions.


• Assist executive leadership with reporting, special projects, and operational follow-up.


• Document recurring processes and help improve administrative consistency across the organization.

Qualifications

• 4-6 years of experience in corporate administration, business operations, billing, accounting support, or a related function.


• Strong billing and invoicing experience.


• Working knowledge of AP and AR.


• Experience supporting a multi-location, service-based, construction, or project-based organization preferred.


• Strong Google Workspace and spreadsheet skills.


• Excellent organization, follow-through, and attention to detail.


• Ability to manage multiple priorities and work independently.


• Strong communication skills and comfort working with customers, vendors, employees, and leadership.

Preferred Experience

Experience with project/service billing, customer portals, licensing, vendor administration, job closeout, accounting systems, and multi-office operations is highly desirable.

Benefits:

• 401(k)


• Dental insurance


• Health insurance


• Paid time off


• Vision insurance