Corporate Travel & Events Specialist

InPwr, Inc. is looking for a Corporate Travel & Events Specialist  

We are an award-winning electrical design-build firm headquartered in Indianapolis, IN, with offices in Denver, CO, and Los Angeles, CA. Named a 2019, 2022, and 2023 Top Places to Work, we believe in building it better, focus on complex opportunities, and taking the electrical design to the next level, with licenses in over forty states and projects across the nation.

We InPwr people through personal commitment, relentless dedication, and driving results together. Come Join our Team!

SUMMARY

The Corporate Travel & Events Specialist owns and continuously evolves InPwr’s enterprise-wide travel and events programs. This role is responsible for designing scalable, cost-effective travel strategies and delivering high-impact events that strengthen culture, engagement, and brand experience across a national workforce.

The Specialist, in partnership with the Engagement Manager, operates as a program leader driving vendor strategy, policy design, financial optimization, and end-to-end experience delivery, all while serving as a trusted advisor to leadership and internal stakeholders.

ESSENTIAL FUNCTIONS

Travel Program Strategy & Optimization

• Own the design, governance, and continuous improvement of the corporate travel program.


• Resolve issues related to travel disruptions or emergency response.


• Establish and evolve travel policies aligned with business needs, cost discipline, and employee experience. Periodic audits for compliance and desired outcomes.


• Analyze travel spending, trends, and utilization to drive strategic sourcing and savings initiatives.


• Develop preferred vendor strategies and negotiate enterprise-level agreements.


• Serve as escalation point for complex travel issues and risk scenarios.

Event Strategy & Experience Design

• Lead the strategic planning and execution of enterprise events (e.g., annual Summit, leadership meetings, holiday events, culture initiatives, community events).


• Translate business objectives into event experiences that reinforce company culture and brand.


• Develop standardized event playbooks, SOPs, scalable processes, and quality benchmarks.


• Manage event timelines, attendee communications, logistics, budgets, run of show documents, and staffing plans.


• Coordinate event registration, travel, and lodging for event participants.


• Measure event effectiveness (engagement, ROI, feedback) and refine future programming.

Vendor & Contract Leadership

• Own vendor strategy across travel and events (air, hotel, care rental companies, travel agencies, venues, A/V, production).


• Lead contract negotiations, including pricing, service levels, and risk protections.


• Build a high-performing vendor ecosystem aligned to growth and geographic footprint. Ensure manager and executive alignment.

Financial Ownership & Analytics

• Develop and manage annual travel and event budgets.


• Provide executive-level reporting on spending, savings, and ROI.


• Identify and implement cost optimization strategies without compromising experience.

Cross-Functional Leadership

• Partner with InCorp Services, HR, Finance, Operations, and field leadership to align travel and event solutions with business needs.


• Act as a consultant to leaders planning regional or team-based events.


• Influence decision-making through data, insights, and experience design recommendations.


• Other job duties as assigned based on the changing needs of the business.

Systems & Process Excellence

• Own travel and event technology platforms and data integrity.


• Implement tools and automation to improve efficiency and scalability.


• Develop SOPs and governance frameworks for consistency across events and locations.

Communication and Customer Service

• Provide clear, timely communication to travelers, event attendees, and vendors.


• Communicate updates, travel alerts, and event details clearly and professionally.


• Maintain a service‑oriented approach, resolving issues quickly and effectively.


• Offer real-time support during travel or troubleshooting events.


• Other job duties as assigned based on the changing needs of the business.

TECHNOLOGY & TOOLS

• Microsoft Office - Outlook, Teams, Word, Excel, PowerPoint, Planner, Forms, and more


• Travel platforms such as Perk, My Crew Rooms, and others.


• Event management platforms


• Expense management platforms such as Ramp or Finvari.

QUALIFICATIONS

• 5–8+ years of progressive experience in corporate travel, event strategy and management, hospitality, or related program ownership roles.


• Bachelor’s degree in Hospitality Management, Business, Communications, or related


• Demonstrated ownership of enterprise programs (not just execution support).


• Strong commercial acumen: budgeting, negotiation, and cost optimization.


• Experience influencing stakeholders and operating cross-functionally.


• Proven ability to translate business objectives into scalable programs and experiences.


• High level of judgment, discretion, and problem-solving in dynamic environments.


• Occasional ability to travel and support events during non-traditional hours, including evenings and weekends as needed.

CORE COMPETENCIES

• Program ownership & continuous improvement


• Business & financial acumen


• Vendor & negotiation expertise


• Event & experience design


• Stakeholder influence & communication


• Operational excellence & execution


• Technology & systems orientation


• Service mindset & responsiveness

Working/ Environment/ Physical Demands to successfully perform the essential functions of this job. This is a stationary position that requires frequent sitting or standing, repetitive wrist motions, grasping, speaking, listening, close vision, color vision, and the ability to adjust focus. The employee must occasionally lift and/or move up to 50 pounds, work in warehouse and occasional job site environments and regularly use computers and handheld devices. Employees in this position must be physically able to efficiently perform the essential functions of the position.

EEO, Drug Free Workplace

Safety has always been our priority. Along with the usual protocols to protect our workforce, vendors, and business partners, we’ve implemented additional safety standards, specifically in response to minimizing the possibility of transmission of the COVID-19 virus. Along with CDC recommended guidelines associated with hand-sanitization and safe-distancing, we’ve established procedures to reduce exposure and susceptibility. These include providing personnel with appropriate PPE, limiting non-essential foot traffic, added cleaning protocols, and encouraging open lines of communication for feedback, questions, and concerns. Employment contingent upon successful completion of background investigation and drug screening. Smoke-free workplace. Drug-free work environment according to Federal Law.

InPwr Inc is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status. Our hiring process includes drug & alcohol screening, E-verify, driving record, and background check. InPwr Inc. is an Equal Opportunity Employer and a Drug-Free Workplace Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit us at www.inpwrinc.com to apply online!