Correspondence Coordinator

• Draft, review, and distribute project correspondence including letters, notices, transmittals, and meeting minutes.
• Maintain detailed correspondence logs and filing systems (electronic and hard copy) for easy access and accurate record-keeping.
• Coordinate with project managers, field staff, and administrative personnel to ensure communications are prepared and delivered on time.
• Assist in preparing standardized templates and communication tools for consistency across BSD projects.
• Track responses and deadlines tied to project communications, escalating concerns as needed.
• Ensure all correspondence adheres to McKenney’s documentation standards and client requirements.
• Support BSD Support Group leadership in producing reports and summaries of correspondence activity.
• Provide administrative assistance for project-related communication needs and special assignments.

• Associate’s degree in Business Administration, Communications, or related field; or equivalent work experience.
• 1–3 years of experience in administrative support, documentation, or correspondence management.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong grammar, proofreading, and formatting skills.
• Ability to work under deadlines and manage multiple priorities simultaneously.

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Attention to detail with a commitment to accuracy and professionalism.
• Ability to adapt communication style for different audiences (clients, internal teams, vendors).
• Team-oriented with the ability to collaborate across multiple stakeholders.
• Dependable, proactive, and able to work independently with minimal supervision.
• Discretion and judgment when managing confidential information.

• Bachelor’s degree in Communications, Business, or related field.
• Prior experience in construction, mechanical contracting, or building services industries.
• Experience with project management software, document control platforms, or ERP systems.
• Familiarity with industry-standard communication protocols for operations and project management.

Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.

McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney’s is a smoke-free and drug-free workplace.