County Clerk

TITLE:    COUNTY CLERK 

DATE:     November 2025

DEPARTMENT:     COUNTY CLERK    

 
REPORTS TO:       ELECTED OFFICIAL (COUNTY BOARD/ADMINISTRATIVE COMMITTEE)

SALARY (2026):  $81,896.31 (annual)

SUMMARY:
The purpose of this position is to perform County Clerk duties as prescribed by Wisconsin State Statutes, county resolutions and ordinances.  This is an elected position with the current term ending December 31, 2028.  Successful candidate will be required to run for the position in November of 2028 to remain in the position for the following 4 years.  

Essential Duties and Responsibilities:

The following duties are normal for this position and many are outlined in Wisconsin State Statute 59.23.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

•    Chief Election Official for the county.  Supervise all elections for federal, state, county, school district, local and          referendum questions.  Accept nomination papers from candidates for which this is the filing office and provide          information regarding candidate nomination process. Provide information to the public regarding polling places          and procedures.  Post and/or publish required election notices per state statute requirements.  Print, distribute,          collect, post, certifiy and validate election ballots and returns.  Ensure proper compliance of WisVote data entry          and provide WisVote relier services for contracted municipalities.  Appoint county Board of Canvassers and                conduct county canvass.  Maintain and coordinate voting machine purchases and programming along with                  annual maintenance. Conduct recounts as required.  Maintain knowledge and awareness of election laws to                ensure compliance.  

•    Serve as Secretary to the County Board.  Perform such duties as assist the Board chair in preparing and

      assembling the County Board agenda and necessary agenda materials needed for the meeting and distribution;          clerk the monthly board meetings, and assure that all meeting agendas and minutes are prepared and published        as required; prepare documents, certifiy resolutions and ordinances, and notifiy required entities of ordinance            and resolution creation or changes.  Maintain an accurate record of all committee appointments and terms of              office expiration.  Update and maintain Code of Ordinances.

•    Agendas and minutes for all standing County committees are under the direction of the County Clerk

•    Issue marriage licenses and dog licenses per state statute requirements.  Also issue timber cutting notices and          DNR licenses.  Order supplies as required and prepare annual reconciliations for state reporting.  

•    Provide passport and photo services to the general public including processing of new passport applications              and renewal information.  Organize and ensure annual training as required by the federal passport agency.

•    Responsible for accepting and processing claims filed against the county

•    Supervise/coordinate notifications required under open meeting laws.  Advise public and news media of                      meetings and maintain county website information.  Maintain knowledge of current laws and counsel                            department heads and county board supervisors regarding compliance in areas of agendas and meeting                    materials.  Work closely with committee chairs to compile agendas.

•    Calculate annual apportionment of real estate tax and special charges, certify amounts and charges to municipal        clerks, County Treasurer, and Wisconsin Department of Revenue.

•    Coordinate annual Snowmobile Trail Maintenance grant from the DNR to the county snowmobile clubs.  This                includes the application process, maintenance of the SNARS system, and distribution of the grant.

•    Maintain, update and ensure publication of county ordinance code.

•    Records custodian for various county related documents including contracts, probate claim notices, county                owned deeds, and annexations. 

•    Compile and maintain the annual County Board proceedings and county directory.

•    Coordinate the redistricting process countywide every 10 years.

•    Prepare and manage the department budget.

•    Manage and oversee incoming and outgoing mail for county departments as well as maintain postage costs for          each department.  

•    Process monthly County Board supervisor payroll

•    Administer, file and maintain oaths of office and official bonds for county officials

•    Supervise and train staff to ensure various internal and external services are carried out effectively.  Interview            and select employees.  Oversee personnel activities for staff including employee performance evaluations,                  facilitate employee development, and approve work schedules and timecards.  Ensure county policies are                    followed and the office is staffed at all times.

•    Act as point of contact and maintain all insurance coverage for Green Lake County including liability, property,            and Worker’s Compensation.

•    Maintain employee security badge access and door security

•    Serve as backup to the Payroll Coordinator to ensure accurate and timely payroll processing

•    Assist other departments as needed.

•    Periodically review office and staffing procedures to ensure efficiency

KNOWLEDGE, SKILLS AND ABILITIES:

•    Local government experience and elections experience would be an asset

•    Solid verbal and written communication skills with ability to communicate professionally with vendors,                          employees and leadership.  

•    Organized and detail oriented

•    Ability to utilize a variety of software programs including Microsoft Office, WisVote, LINQ, and Time Management.  

QUALIFICATIONS:
•    Candidates must be 18 years of age, a United States citizen, a resident of Green Lake County at time of                        appointment, and have no felony convictions

PHYSICAL DEMANDS: 

•    Finger dexterity

•    Ability to perform most work from a sedentary position

•    Ability to function in situations encountered in a normal office setting