County Clerk Registrar

2026 Saline County

County Clerk Voter Registrar 

Job Description

Exempt:                                 No

Department:                          County Clerk

Reports To:                            County Clerk, Chief Deputy Clerk

Location:                                Saline County Clerk - 215 N Main, Ste 9, Benton, AR  72019

Safety Sensitive:                    No

GENERAL DESCRIPTION OF POSITION

As Voter Registrar, manage the Voter Registration for Saline County, to include working with technical software that is networked with a statewide system, managing daily process of voter registration. Local computer files must be maintained so the registrant's address can determine the proper voting districts. Registrant voting records are maintained for tracking of voting so inactive voters can be contacted following Federal guidelines and purged if necessary. Maps and spreadsheets must be studied and maintained. Election data proofed and uploaded to all tablets for each polling site for elections. Results of elections uploaded into voter system after all elections. Training of poll workers on tablets and processes. Additionally, function as Quorum Court Secretary by attending all special and regular meetings of Quorum Court, taking minutes and maintaining permanent records. This position is responsible for assisting the Chief Deputy Clerk in managing the front office personnel, ordering all office supplies, communicating with all equipment vendors; assisting in budget process; closing out office month end and preparing disbursement checks to state agencies, assisting state auditors with financial documents; preparing deposits and maintaining the monthly receipt journal.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Conduct all liaison activities in a professional manner to ensure maximum cooperation between and among the County, the public and other agencies.


2. Answer phone calls and questions from other departments.


3. Act as secretary for the Quorum Court, taking minutes of Quorum Court's special and regular meetings, keeping permanent records; enters and updates County Ordinances.


4. Assist with front counter duties; marriage licenses, probate, serve as notary, etc. Prepare disaster plan for office.


5. Oversees inventory for voter registration.  


6. Send letters to each City Mayor and School Superintendents requesting their millage information for the current year collected in the following year. For cities, this will be in the form of an ordinance, and the schools will furnish a letter on their letterhead showing the breakdown of their mills. This is in conjunction with the Assessor's Office.


7. Train and oversee co-workers in the use of the voter registration database as needed.


8. Maintain maps of voting districts, annexations, and improvement districts working with the Saline County GIS Office.


9. Coordinate and oversee the Odd Year Mail-out as per the National Voter Act.


10. During elections, responsible for submitting the additional payroll of approximately 300 poll workers and accompanying paperwork.


11. Provide Rosters to outlying counties for all Annual School Elections.


12. Prepare election data within the voter system to be uploaded by Election Systems Software. Proof and sign off on all election data processed by Election Systems Software for tablets.


13. Proof and sign off on election data and input into all tablets going out to polling sites.


14. Research Provisional Voters to determine reasons and present findings to the Election Commissioners.


15. Prepare correspondence to Provisional Voters for signing by the Election Commissioners.


16. Upload results of elections into Voter Registration System and post to registrant's records for early and Election Day voting, maintain records.


17. Prepare post-election reports.


18. Assist Chief Deputy with processing of payroll on a bi-weekly basis; maintain accounting of earned and leave time for all personnel in the office.


19. Track all daily receipts, balance receipts, preparation of deposits.


20. Close out month end and disburse funds to appropriate state agencies.


21. Provide support to the front office filing paperwork for new and current probate matters, answering phones, issuance and recording of marriage licenses, filing of county related documents, etc.


22. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

High School Diploma or GED with knowledge of a specialized field (however acquired), such as business administration, public administration, office administration or related field  with 5 years of election administration duties and  4 years of management experience preferred. 

COMMUNICATION SKILLS

Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Employees are required to take an "Oath of Office" and become a Notary Public.  Attend Clerk's Conference for continuing education on matters dealing with probate and EQ. 

SOFTWARE SKILLS REQUIRED

Advanced:  Word Processing/Typing; Spreadsheet

RESPONSIBILITY FOR WORK OF OTHERS

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.  Responsibilities may include but not limited to interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.

Supervises a moderate-sized group (8-15) of employees engaged in important, complex operations, consisting of employees in different classifications who perform a wide variety of duties.

Supervises the following departments: Directly supervises employees in the County Clerk's Office when the Chief Deputy isn’t present.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS

Regular use of highly complex machines and equipment; specialized or advanced software programs.

WORKING CONDITIONS

Somewhat disagreeable working conditions. Continuously exposed to one or two elements such as noise, intermittent standing, walking, pushing, carrying, or lifting. May involve some travel and/or work is at times, in the evening or during the night hours.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions and expectations.

Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.

While performing the functions of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, talk or hear; frequently required to reach with hands and arms; and occasionally required to stand, walk, climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and distance vision.

ADDITIONAL INFORMATION

The incumbent should possess good verbal and written communications skills, computer skills, must possess the ability to resolve problems quickly. Must be able to work well under pressure while meeting deadlines.  The incumbent should have knowledge of modern office practices, procedures, and equipment. Knowledge of computerized data systems and the ability to perform duties with speed and accuracy is also required. Must have experience in Excel, Word, Google Chrome.

The duties listed above are intended only to show the various types of duties that will be performed.  The omission of a specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  All positions within the County Clerk’s office are assigned by the County Clerk and/or his representative and are subject to be changed when deemed in the best interest of the office’s operation. 

This job description does not constitute an employment agreement between Saline County and the employee and is subject to change by the employer if the need of the employer and requirements of the job change.

VOTER REGISTRAR

• Starting at the rate of $57,064


• This position is scheduled to work Monday/Friday, 8 AM to 4:30 PM with some evenings required depending upon the workload, with paid holidays off.

• Bilingual pay of $2,080 is available once proficiency has been established.


• Group health, dental and life insurance is paid by the County for the employee’s coverage provided the employee obtains a wellness check within the designated time frame. 


• For employee retirement, the County contributes 15.32% per pay period of the employee’s gross towards the employee’s retirement through the Arkansas Public Employees’ Retirement System.

Interested applicants for any position may view all job notice posting on the Saline County website under “CAREERS”.  To apply for any of the positions, select the position and you will be directed to BambooHR to upload your resume and complete the process.  If you have any questions, please feel free to contact Christy Peterson at 501-303-5658 or [email protected]
or Audrey Villegas at 501-303-5701 or [email protected].

POSTED _4/8/2026

THESE POSITIONS ARE OPEN UNTIL 4:30 PM, ON 4/14/2026 OR UNTIL THE POSITIONS ARE FILLED. 

SALINE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER