Court Service Coordinator

Job Title: Court Service Coordinator – Service Department

Job Summary:

The Service Department is responsible for direct communication with Process Servers, Sheriff Departments, and clerks to ensure timely receipt of service results. This role focuses on accurately entering service results, obtaining and uploading related documents, and maintaining clear, professional communication with service providers and vendors. Team members are also responsible for e-filing service documents with the appropriate courts, as necessary. Attention to detail, responsiveness, and the ability to manage multiple priorities are essential to support case timelines and ensure compliance with court requirements.

Essential Duties:

· Communicate with process servers and sheriff departments to obtain timely service results.

· Accurately enter service results and updates into internal system.

· Request, receive, and upload service and non-service affidavits.

• Ensure all service results are entered into the system timely and accurately
• E-File service documents with the appropriate courts as required.
• Perform day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Track service timelines and follow up to ensure deadlines are met.
• Assist with monitoring service compliance based on jurisdictional rules.
• Collaborate with internal teams to support legal case progression.

Education and Experience:

· High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

· 1–2 years of experience in a legal, administrative, or office support role preferred.

· Prior experience working with process servers, courts, or legal service providers is a plus.

· Familiarity with legal documents, court filing procedures, or eFiling systems preferred.

· Proficiency in Microsoft Office (Excel, Outlook, Word)

Knowledge, Skills and Abilities:

· Strong data entry skills with a high level of accuracy and attention to detail

· Excellent written and verbal communication skills for working with vendors, sheriffs, and legal staff

· Strong organizational and time management skills

· Ability to multi-task and adapt quickly to changing priorities and time-sensitive situations

· Ability to manage time effectively and prioritize multiple tasks in a deadline-driven environment.

· Ability to work independently and as part of a team in a fast-paced environment.