Culinary Inventory Supervisor

POSITION SUMMARY:

The Culinary Inventory Supervisor is responsible for managing and facilitating the flow of product, including receiving, inventory, and order pulling for Kids Cafe. This position collaborates with other departments, programs, and member agencies to ensure product needs are met. This role is required to work evenings, weekends, and holidays as scheduled.

Adhere to PACT values. (Purpose: Using our strengths passionately to contribute to our mission. Accountability: Choosing to rise above one’s circumstances and demonstrating ownership to achieve results. See It. Own It. Solve It. Do It. Courage: Standing up for what’s right and acting. Transparency: Doing things openly and honestly). 

ESSENTIAL JOB FUNCTIONS:

1. Responsible for inventory verification and management.
2. Maintains organization of all Kids Café inventory and inventory locations in the warehouse according to guidelines from Houston Food Bank (HFB), American Institute of Baking (AIB), Harris County Health Department, and OSHA.
3. Procures and sources inventory items needed for kitchen programming adhering to HFB and TDA procurement guidelines. 
4. Works with Procurement to initiate bid renewal processes for macro purchases and secures quotes from vendors. 
5. Conducts monthly physical inventory recording of all Kids Café products in warehouse areas on the 1st of each month.
6. Works with kitchen leadership to proactively manage inventory reorders, with consideration given to lead times.
7. Records inventory weekly, monthly, and as needed.
8. Maintains reorder points of frequently distributed items.
9. Builds rotation and exit plans for aging inventory.
10. Adheres to current warehouse receiving policy including the check-in process, inspecting loads, and filling out Receiving Order Detail Sheet (RODS) once the truck has been unloaded.
11. Submits RODS and invoices to the Purchasing Clerk for all non-disposables and invoices for disposables.
12. Reports missing or damaged products to the Inventory Manager promptly.
13. Moves received product to designated location in the warehouse, maintaining first in first out (FIFO) product rotation.
14. Communicates with Kitchen leadership to determine withdrawals from warehouse areas necessary for daily production.
15. Transfers required items and amounts to designated locations for daily production.
16. With instruction from Kitchen leadership, returns excess product from production periods to appropriate locations in the warehouse while maintaining FIFO product rotation.
17. Coordinates with kitchen leadership, warehouse leaders, and associates for alterations to warehouse space and product placement.
18. Assists in the development and implementation of programs and special projects.
19. Provides verbal and written reports as required.
20. Maintains courteous working relationships with all HFB staff, volunteers, partners, and clients and provides excellent customer service internally and externally.
21. Attends and facilitates meetings, presentations, trainings, and other activities as required and on time.
22. Communicates regularly and clearly with supervisor and completes tasks according to agreed-upon deadlines.
23. Complies with and meets departmental goals and objectives.

SUPERVISORY RESPONSIBILITIES:

Manages one (1) or more direct reports by providing guidance and/or oversight to employees and/or contractors. Develops and maintains roles, responsibilities, and expectations. Practices performance management in support of employee development, and perform administrative duties associated with being a people manager. Responsibilities include interviewing, planning, assigning, directing work, and resolving problems. Responsibilities also include sponsoring and participating in and/or supporting project teams sponsored by other management team members.

QUALIFICATIONS:

Education/Experience:

• High School Diploma from an accredited school or general education development (GED) certificate. Associate’s Degree from an accredited college or university preferred
• 1+ years of inventory management experience, including food warehousing, receiving/shipping, or inventory
• 1+ years of warehouse management system experience (NetSuite preferred)
• 2+ years of administrative experience
• 1+ years of forklift experience preferred
• 2+ years of supervisory experience preferred
• Knowledge of commercial food service processes preferred
• Knowledge of Child and Adult Care Food Program (CACFP), Summer Feeding Service Program, (SFSP), and Texas department of Agriculture (TDA) programs and training skills preferred

Certificates, Licenses, and Registrations:

• ServSafe Food Handler certification completed within 30 days of hire
• HFB forklift training and certification within 30 days of hire date
• Must have reliable transportation, a valid driver’s license, and insurance

Special Knowledge/Skills/Abilities:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the job holder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.)

• Proficient in Microsoft Office Suite, including but not limited to Excel, Word, PowerPoint, and Outlook.
• Ability to operate all types of warehouse machinery, standup & sit-down forklift, long and short pallet jack, manual jack, scan guns, computer, copier, and other business equipment
• Ability to coordinate well with other departments
• Ability to learn new software systems
• Excellent verbal and written communication skills
• Ability to work with a diverse population
• Ability to communicate complex information clearly
• Ability to work on multiple projects simultaneously
• Strong problem-solving abilities
• Strong customer service skills and willingness to assist others
• Attentive to details
• Proficiency and comfortability with arithmetic 

COMPLIANCE:

Carries out responsibilities in accordance with HFB policies.

REASONING ABILITY:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the jobholder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.)

COMPETENCIES:

Business Insight / Instills Trust / Drives Engagement / Optimizes Work Processes / Directs Work / Composure / Manages Ambiguity / Communicates Effectively / Organizational Savvy / Decision Quality / Manages Conflict / Presentation Skills

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of the job, the employee is required daily to analyze and interpret data, communicate, and walk around the warehouse and kitchen for a significant amount of the workday; and often access, input, and retrieve information from the computer and other productivity devices. The employee must use their hands, wrists, and fingers to grip, type, and write. The employee must frequently lift 50 pounds. The employee will need to have the average ability to hear horns, warnings, and alerts associated with a warehouse. The employee is regularly required to move about the facility.  

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The job is generally performed in a warehouse environment. The employee is regularly exposed to wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, and outside weather conditions. The employee is exposed to loud noise levels.

TRAVEL REQUIRED:

No travel is required for this role.

This role supports hours of operations at the Houston Food Bank facilities, as necessary, and may require flexibility (e.g., times of disaster, community events, company events).

*Is legally able to work in the United States.